MINUTES OF THE FIRST MEETING OF THE GRADUATE COUNCIL FOR 2000
Graduate Council Room1:10-2:00 P.M. January 12, 2000
Next Meeting: January 26, 2000
Note: These minutes are subject to correction and approval at a subsequent meeting.
Members of the Council and Retirement Dates:
John Pritchett (Chair), Steve McFarland (Vice Chair and Secretary), Wayne Brewer (August 2000), Fennechiena Dane (August 2000), Tin-Man Lau (August 2000), Jim Sartin (August 2000), Narendra Singh (August 2000), William Spencer (August 2000), Heidi Anderson-Harper (August 2001), Charlotte Sutton (August 2001), Ralph Zee (August 2001), Art Chappelka (August 2002), Miriam Clark (August 2002), Chris Rodger (August 2002), Daniel Szechi (August 2002), Jean Weese (August 2002), Chris Middendorf (student 2000)
Members Absent: Dane, Sartin, Rodger (Phelps substitute), Szechi
Minutes of November 17, 1999 Council meeting approved.
Brewer moved the approval of the following nominations to the Graduate Faculty. Clark seconded. The motion passed without opposition.
Robert Bernstein, Political Science (Reappointment)
Jennifer Hamner, Nursing (Appointment)
Jonathan Armbruster, Biological Sciences (Appointment)
Joanna Wysocka-Diller, Biological Sciences (Appointment)
Zhaomin Yang, Biological Sciences (Appointment)
Brewer raised the issue of Level 1 Graduate Faculty members serving as the co-chair of a doctoral committee with a Level 2 Graduate Faculty member, questioning whether there was a way to insure the Level 2 co-chair made a real and serious contribution to the student’s work. Pritchett replied that he would intervene to enforce the policy requiring supervision by Level 2 faculty member when he became aware of a problem in this regard. He asked Council members to report problems to him.
McFarland moved the approval of the semester degree programs (Master of Science-thesis, Master of Applied Mathematics-non-thesis, and Doctor of Philosophy) and curriculum for the Department of Mathematics. Anderson-Harper seconded. The motion passed without opposition.
Stephen L. McFarland
Winter 2000 Graduate Council Meetings
MINUTES OF THE SECOND MEETING OF THE GRADUATE COUNCIL FOR 2000
Graduate Council Room 1:10-2:10 P.M. February 9, 2000
Next Meeting: February 23, 2000
Members Absent: Anderson-Harper, Middendorf, Rodger (Phelps substitute), Zee
Minutes of January 12, 2000 Council meeting approved.
Micky Eubanks, Entomology/Plant Pathology (appointment)
John McVay, Entomology/Plant Pathology (reappointment)
Jacqueline Mullen, Entomology/Plant Pathology (reappointment)
Donald Conner, Poultry Science (reappointment)
Lorraine Gardiner, Management (reappointment)
Avery Abernethy, Marketing and Transportation (reappointment)
Michael LaTour, Marketing and Transportation (reappointment)
Rajan Nataraajan, Marketing and Transportation (reappointment)
Robert Gross, Aerospace Engineering (reappointment)
Ram Gupta, Chemical Engineering (appointment)
Brian Bowman, Civil Engineering (reappointment)
Larry Crowley, Civil Engineering (reappointment)
J T Black, Industrial and Systems Engineering (reappointment)
Judith Lechner, EFLT (reappointment)
Jerry Mathews, EFLT (appointment)
Carol Mullen, EFLT (appointment)
Margaret Ross, EFLT (appointment)
Jill Salisbury-Glennon, EFLT (appointment)
William Spencer, EFLT (reappointment)
Samera Baird, Rehabilitation & Special Education (reappointment)
Julie Spivey, Art (appointment)
Wei Wang, Art (appointment)
Paula Backscheider, English (reappointment)
David Haney, English (reappointment)
Marc Silverstein, English (reappointment)
Jeffrey Facteau, Psychology (appointment)
Overtoun Jenda, Discrete& Statistical Sciences (reappointment)
Mark West, Discrete & Statistical Sciences (reappointment)
Bertram Zinner, Discrete& Statistical Sciences (reappointment)
Randall Holmes, Mathematics (reappointment)
Peter Nylen, Mathematics (reappointment)
Paul Schmidt, Mathematics (reappointment)
Paul Rumph, Anatomy, Physiology & Pharm (reappointment)
James Wright, Pathobiology (reappointment)
McFarland moved the approval of the semester graduate minor in Plant Molecular Biology. Singh seconded. The motion passed without opposition.
Sartin explained the need to regularize postdoctoral fellowships at Auburn,
including existing policies, minimum salaries, and time limits. Auburn has 47 postdoctoral fellows in the 1999-2000 academic year. Sartin distributed information concerning these positions (see Attachment #1).
or the GRE standardized tests to meet admissions requirements. Sutton moved approval, seconded by Chappelka. The motion passed without opposition.
of Pharmacy to create a special graduate faculty status for its faculty. These faculty would not direct theses or dissertations nor teach at the graduate level, but they would serve on committees in areas of their expertise. Pritchett explained that some of these faculty in Pharmacy Practice hold professional degrees, not graduate degrees, and suggested a special category of affiliate membership for them. A Pharmacy graduate student’s committee could have no more than one such affiliate graduate faculty member.
Szechi asked how such graduate faculty were handled elsewhere. Pritchett replied that he would seek such information. Brewer inquired if these affiliate faculty would be able to vote on the general and final examinations. Pritchett replied that they might, though the Council could make them non-voting, advisory members. Weese asked if similar status might be awarded to postdoctoral fellows and research professors. Pritchett answered that graduate faculty members must hold the terminal degree and hold a faculty position at Auburn. If so, they qualify for Level 1 graduate faculty membership. Phelps questioned if such special status for faculty with professional degrees was really necessary. Pritchett stated that it would be necessary for faculty in the College of Veterinary Medicine, the School of Nursing, and the School of Pharmacy. Pritchett will seek additional information from the School of Pharmacy for discussion at a future Council meeting.
BACKGROUND: The top 50 schools (postdoctoral fellow employers) have numbers of postdoctoral fellows ranging from 239 at the Mayo Clinic to 1,836 at Harvard. Currently postdoctoral education is evolving from a small, voluntary period of advanced training to a more formal and structured form of education. The AAU report suggests this transition is similar to that seen in PhD education in the 1890s. The minimum pay scale for most fellows is based on NIH guidelines of $26,252.
-Steady growth in number of postdoctoral appointments.
-Increasing number of postdoctoral fellows in 2nd, 3rd or 4th appointment.
-Perception that the postdoctoral position is used as an employment holding pattern.
-There is a transition of the postdoctoral fellowship in many disciplines from an elective
to a required credential.
-There is a growing dissatisfaction expressed by postdoctoral fellows.
The American Association of Universities (AAU) Committee on Postdoctoral Education RECOMMENDATIONS: The AAU Committee on Postdoctoral Education met in 1998 and formulated a series of recommendations for immediate implementation by US Universities. The recommendations are paraphrased below:
The American Association of Medical Colleges (October 1999) and the National Academy of Sciences Committee on Science, Engineering, and Public Policy (December, 1999) have held meetings to discuss postdoctoral education and make recommendations.
Number of postdoctoral fellows by College or Program (Source, VP for Research-Nov., 1999):
Human Sciences 3
Science and Math 11
Space Power Inst. 3
Veterinary Med. 7
RECOMMENDATIONS: Auburn University has partially adopted the recommendations of the AAU committee on postdoctoral education. We think the University should move as soon as practical to implement the remaining recommendations.
MINUTES OF THE THIRD MEETING OF THE GRADUATE COUNCIL FOR 2000
Graduate Council Room 1:10-2:30 P.M. March 8, 2000
Next Meeting: April 5, 2000
Members Absent: Dane (Gilliam substitute), Middendorf, Pritchett, Rodger (Phelps substitute), Sutton
Minutes of February 9, 2000 Council meeting approved.
Joyce Evans, Fisheries & Allied Aquacultures (appointment)
Richard Shelby, Fisheries & Allied Aquacultures (appointment)
Norbert Wilson, Agricultural Economics & Rural Sociology
Irene Houston, Counseling & Counseling Psychology (appointment)
Arthur Chappelka, Forestry & Wildlife Sciences (reappointment)
Michael Moran, Communication Disorders (reappointment)
Greg Weaver, Sociology (appointment)
Reid Hanson, Large Animal Surgery & Medicine (reappointment)
McFarland moved the approval of proposed revisions to semester graduate programs in Rehabilitation and Special Education. Singh seconded. The motion reduced the required minimum credits for the Master of Education and Master of Science degrees in Rehabilitation Counseling and in Vocational Evaluation to 45 semester hours. The motion passed without opposition.
Spring 2000 Graduate Council Meetings
MINUTES OF THE FOURTH MEETING OF THE GRADUATE COUNCIL FOR 2000
Graduate Council Room 1:10-2:30 P.M. April 5, 2000
Next Meeting: April 26, 2000
Members Absent: Dane (Gilliam substitute), Sutton, Szechi (Fabel substitute), Weese, Zee (Fergus substitute)
Minutes of March 8, 2000 Council meeting approved.
iii. McFarland moved approval of a request from the Community Planning program to create a concurrent master’s degree program with Public Administration. Singh seconded. The motion passed without opposition.
Pritchett stated his belief that students in the Master of Landscape Architecture program be required to hold a bachelor’s degree or its equivalent before entry into the Master of Community Planning program. Rodger suggested the possibility of allowing these students provisional admission to the Graduate School with full admission accompanying the awarding of the Master of Landscape Architecture or Bachelor of Architecture degree. Brewer questioned how students enrolled full-time in one of these programs would have time to enroll in the graduate courses required for the Master of Community Planning program.
Rodger moved to table consideration of the concurrent Bachelor of Architecture/Master of Community Planning proposal. Anderson-Harper seconded. Anderson-Harper moved to table consideration of the concurrent Master of Landscape Architecture/Master of Community Planning proposal. Brewer seconded. The motions passed without opposition. Pritchett stated his intention to request the presence of the associate dean of the College of Architecture, Design and Construction and the head of the Community Planning program at the next Council meeting to discuss the proposals.
Glenn Howze, Agri Econ and Rural Sociology (reappointment)
George Young, Agri Econ and Rural Sociology (reappointment)
William Goff, Horticulture (appointment)
Bruce Lewis, Management (appointment)
Patrick McMullen, Management (appointment)
Bruce Murray, Curriculum and Teaching (appointment)
Kirk Swortzel, Curriculum and Teaching (appointment)
Yehia Elmogahzy, Textile Engineering (reappointment)
William Carey, Forestry & Wildlife Sciences (appointment)
Ann Presley, Consumer Affairs (appointment)
Mary Kuntz, Foreign Languages (reappointment)
Rafe Blaufarb, History (appointment)
Angela Lakwete, History (appointment)
Claudia Liebeskind, History (appointment)
Charles Breese, Pharmacal Sciences (appointment)
Mary Mendonca, Biological Sciences (reappointment)
James Saunders, Geology & Geography (reappointment)
Brewer suggested that these clinical faculty not be allowed to serve as co-chairs of student committees. Pritchett asked Haynes to remove the references to doctoral committees from the proposal, eliminate the level 2 graduate faculty category because the department lacked a doctoral program, include a statement prohibiting clinical faculty from co-directing master’s students, and to submit the revised graduate faculty plan for consideration at a future Council meeting.
Pritchett stated that the revised Graduate School admissions policy approved by the University Senate on March 7, 2000, was awaiting the approval of President Muse. He explained that with that approval, the Council would develop generic plans for consideration by the various graduate programs to assist them in developing specific admissions policies for submission to the Graduate Council.
MINUTES OF THE FIFTH MEETING OF THE GRADUATE COUNCIL FOR 2000
Graduate Council Room 1:10-2:10 P.M. April 26, 2000
Next Meeting: May 10, 2000
Members Absent: Anderson-Harper (Krueger substitute), Dane (Gilliam substitute), Middendorf, Spencer (Lechner substitute), Sutton, Szechi (Fabel substitute),
Minutes of April 5, 2000 Council meeting approved.
Weese asked if any Auburn undergraduate could enter a graduate program prior to the awarding of the baccalaureate as the College of Architecture, Design and Construction was proposing. McFarland replied that an Auburn undergraduate could enroll in up to 10 quarter hours/6 semester hours of graduate course work for potential credit toward a graduate degree if the student were within 40 quarter hours/30 semester hours of graduation, had the approval of the department offering the courses, had at least a 3.0 grade point average at the time, and had the approval of the Graduate School. Pritchett reminded the Council that the bachelor’s degree was required for admission to the Graduate School. Fendley stated that many of the students in the B. Arch. program would have earned sufficient credit by their last year to earn a BS in Environmental Design. Rodger stated that if the student had a previous bachelor’s degree, the student could meet the minimum admission requirements of the Graduate School without the need for a special policy. If the student did not have the bachelor’s degree, he or she should be limited to 6 semester hours of graduate course work that could be transferred to a graduate program in accordance with existing policy.
Pritchett reminded the Council that the MLA degree was a first professional degree, not a graduate degree. Many of the students in the MLA program would not have baccalaureate degrees required for admission to the Graduate School. Fendley stated that many of the students in the MLA program would have earned sufficient credit by their last year to earn a BS in Environmental Design. MLA students must satisfy the university’s core curriculum requirement.
Rodger moved that the Council reconfirm its existing policy. Any student in the MLA or B. Arch. programs with a bachelor’s degree who met the standards for admission to the MCP program could apply for admission and be accepted into the program. Any student in the MLA or B. Arch. program without a bachelor’s degree who was within 30 semester hours of graduation, had the approval of the department offering the courses, had at least a 3.0 grade point average at the time, and had the approval of the Graduate School could enroll in up to 6 semester hours of graduate course work that could be applied toward a graduate degree at Auburn University. Zee seconded. The motion passed without opposition.
MINUTES OF THE SIXTH MEETING OF THE GRADUATE COUNCIL FOR 2000
Graduate Council Room 1:10-2:15 P.M. May 24, 2000
Next Meeting: July 5, 2000
Members Absent: Anderson-Harper, Chappelka, Dane, Middendorf, Sartin, Sutton, Szechi (Fabel substitute), Weese, Zee
Minutes of April 26, 2000 Council meeting approved.
The ten outstanding doctoral students were:
Boyd, Diane E. (English)
Givens, M. Daniel (Pathobiology)
Hayslette, Steven E. (Forestry and Wildlife Sciences)
Kucukcifci, Selda (Discrete and Statistical Sciences)
Kumar, Rajesh (Pharmacal Sciences)
Mathews, Becky (History)
Mathias, Karl (Computer Science and Software Engineering)
Rasmussen, Erin Brooke (Psychology)
Tew-Washburn, Suzanne (Rehabilitation and Special Education)
Treharne, James T. (Industrial and Systems Engineering)
The six outstanding master’s students were:
Cason, Joanna P. (Chemical Engineering)
Latta, Trent Edward (Civil Engineering)
D’Amico, Leigh G. (Industrial and Systems Engineering)
Adalpbjornsson, Steinar B. (Nutrition and Food Science)
Pulling, Sharyn N. (English)
Mahan, Justin D. (Geology and Geography)
The four Merriwether Fellowship award winners were:
Hayslette, Steven Edward (Forestry and Wildlife Sciences)
Higginbotham, Allan (Nutrition and Food Science)
Arenas, Jorge P. (Mechanical Engineering)
Nolan, Paul M. (Biological Sciences)
The William Revington Award winner was:
Lipscomb, Desiree (Biomedical Sciences)
Brewer moved the approval of the following nominations to the Graduate Faculty. Singh seconded. The motion passed without opposition.
Cynthia Reed, EFLT (appointment)
Jennifer Kerpelman, HDFS (reappointment)
Alexander Vazsonyi, HDFS (reappointment)
Alejandro Lazarte, Psychology (reappointment)
McFarland presented a request from the School of Accountancy to establish a distance education, video outreach Master of Accountancy option. Tabor explained that course lectures would be videotaped to provide students with the convenience to watch the lectures at a time convenient to the student’s schedule. Outreach students would satisfy the same course requirements as resident students. The program will use on-site approved proctors for examinations. Resident students had to perform an internship, while outreach students would achieve the same experience through their work experience. The program would require a capstone experience prior to graduation involving an extended weekend in residence involving resident and non-resident students. Outreach students would interact with faculty and other students using distance education technologies, including chat rooms, e-mail, and telephone. Faculty would be expected to designate both on-campus and off-campus office hours to facilitate such interaction.
Campbell explained that outreach students would be required to perform peer evaluations to insure each student participated in group projects.
Clark asked if e-mail and chat room participation would be a faculty discretion. Tabor replied that it would be. Spencer suggested the possibility of full-motion computer-based video for discussions. Brewer asked about the nature of the final examination. Ta bor responded that the capstone course would require oral presentations.
McFarland moved approval of the program option, with the provision that the School of Accountancy appear before the Council in fall 2001 to review its first year of experience with the program. Spencer seconded. The Council approved the program option by a vote of 7 to 2.
Summer 2000 Graduate Council Meetings
MINUTES OF THE SEVENTH MEETING OF THE GRADUATE COUNCIL FOR 2000
Graduate Council Room 1:10-1:55 P.M. July 5, 2000
Next Meeting: July 26, 2000
Members Absent: Anderson-Harper, Dane, Middendorf, Sutton
Minutes of May 24, 2000 Council meeting approved.
Randall McDaniel appeared before the Council to report on the results and experiences of the first year of this program. McDaniel explained that various agencies had referred 39 applicants to the program for fall 1999, 23 of whom were still in the program. The program used Internet-based synchronous streaming media for the majority of the program, with Instant Messenger to allow students to insert questions and participate in classroom discussions. Classroom lectures and discussions were stored in an electronic archive for use by on-campus and distance students asynchronously. Participants were required to attend one-week resident sessions each term. McDaniel reported that participants performed “very very well” on the whole, though students not completing their work during the term and requiring incomplete grades was a problem. Overall he rated the participants as performing as well as or better than on-campus, resident students, largely because they were practitioners with years of experience in the field.
Spencer asked if the one-week residency requirement per quarter would be increased for semesters. McDaniel answered that it would not. Szechi inquired about testing techniques. McDaniel responded that the program used approved proctors at the students’ place of work for some exams and the Cyberexam technique on the web for others. Weese asked if any students had problems with Internet access. McDaniel replied that modems had given jerky video performance, but acceptable audio performance. Students with such problems used the on-line electronic archive if performance became a problem. In the future the program will require participants to have DSL or cable modem access. The program may allow participants to utilize mailed video tapes if necessary. Students were required to videotape their presentations, which Auburn digitized and posted to the web. Spencer asked about the geographic distribution of the participants. McDaniel reported that the students were scattered across eight southeastern states. Clark asked how participation in the program had affected the students’ employment. McDaniel answered that students were seeing immediate results, with classroom materials and discussions being put into practice immediately with the patients of the participants.
McDaniel reported that e-mail volume was becoming a problem. Pritchett invited McDaniel to return in the fall semester for a demonstration of the techniques and technologies used in the program.
Faissal Hady, Textile Engineering (appointment)
Stephen Jones, Forestry and Wildlife Sciences (appointment)
John Eley, Pharmacal Sciences (appointment)
Greg Kochak, Pharmacal Sciences (appointment)
Tatiana Samoylova, Scott-Ritchey Research (appointment)
Revisions to the degree programs of Counseling and Counseling Psychology tabled for discussion at the July 26 meeting.
The Council held a general discussion concerning the impact NR (not reported) and IN (incomplete) grades should have on a student’s grade point average. Pritchett explained that these grades currently count as Cs in grade point calculations until they are cleared. He expressed concern about the negative impact these were having on current academic action policies with regard to academic probation, academic warning, and suspension. McFarland explained the need to exclude distance education students from these rules because of the nature of distance education. He explained some of the justifications for the current policy based on previous meetings of the Graduate Council, including the need for the policy to encourage students to clear deferred grades, to prevent students from getting too far behind, and to prevent students from using incompletes to delay possible academic action. Spencer moved that NR and IN grades not count in graduate grade point calculations. Zee seconded. In discussion, Spencer stated that the motion would not change the existing policy concerning the six-month time limit for clearing incomplete grades. The motion passed without opposition.
MINUTES OF THE EIGHTH MEETING OF THE GRADUATE COUNCIL FOR 2000
Samford 206 1:10-1:40 P.M. September 13, 2000
Next Meeting: October 4, 2000
John Pritchett (Chair), Steve McFarland (Vice Chair and Secretary), Heidi Anderson-Harper (August 2001), Charlotte Sutton (August 2001), Ralph Zee (August 2001), Art Chappelka (August 2002), Miriam Clark (August 2002), Chris Rodger (August 2002), Daniel Szechi (August 2002), Jean Weese (August 2002), Skip Bartol (August 2003), Scott Kramer (August 2003), Dean Schwartz (August 2003), David Shannon (August 2003), Scott Boback (student 2001)
Members Absent: Rodger (Doug Leonard substitute), Sutton (Jennie Raymond substitute)
Minutes of July 5, 2000 Council meeting approved.
The Department of Communication Disorders proposed to create a new category of graduate faculty for the clinical faculty in the department. Level 0 graduate faculty could teach clinical graduate courses, could serve on graduate master’s committees, but could not direct theses nor serve as the major professor or chair of a student’s committee. The proposal also sought to eliminate the category of level 2 graduate faculty because the department does not have a doctoral program. Pritchett, on behalf of the Credentials Committee, moved the approval of the proposal. Anderson-Harper seconded. The motion passed without opposition.
be required of all students in the non-thesis Master of Management Information Systems program. The course would be one to six hours variable credit and satisfactory/unsatisfactory graded. McFarland moved approval of the proposal on behalf of the Curriculum Committee. Bartol seconded. The motion passed without opposition.
Pritchett read a proposed resolution thanking previous members of the Graduate Council for their service to the Council (see Attachment #1). Anderson-Harper moved approval. Bartol seconded. The motion passed without opposition.
Fall 2000 Graduate Council Meetings
THE GRADUATE COUNCIL
WHEREAS the Graduate Council recommends regulations and policies affecting the graduate curricula and work leading to graduate degrees at Auburn University and assists the Graduate Dean in the execution of regulations and policies; and
WHEREAS Council members contribute much effort and many hours to the important work of the Council; and
WHEREAS Wayne Brewer, Fenny Dane, Tin-Man Lau, Jim Sartin, Narendra Singh, William Spencer, and Chris Middendorf completed their service on the Graduate Council July 5, 2000;
Therefore be it
RESOLVED, That the Graduate Council of Auburn University commends Drs. Brewer, Dane, Lau, Sartin, Spencer, and Singh, and Mr. Middendorf for their outstanding service and extends sincere thanks and appreciation.
For the Graduate Council this 13th day of September, 2000:
John F. Pritchett, Chair and
Dean of the Graduate School
MINUTES OF THE NINTH MEETING OF THE GRADUATE COUNCIL FOR 2000
Hargis Hall 1:10-1:50 P.M. October 18, 2000
Next Meeting: November 1, 2000
Members Absent: Rodger (Doug Leonard substitute), Sutton (Danny Butler substitute), Boback (Kim Pruett substitute), Chappelka, Pritchett.
Minutes of September 13, 2000 Council meeting approved.
Clark moved the approval of the following nominations to the Graduate Faculty. Shannon seconded. The motion passed without opposition.
Darrell Rankins, Animal and Dairy Science (Reappointment)
Barnes, Robert, Civil Engineering (Appointment)
Juan Gilbert, Computer Science and Software engineering (Appointment)
Guofu Niu, Electrical and Computer Engineering (Appointment)
Jorge Valenzuela, Industrial and Systems Engineering (Appointment)
Maria Witte, EFLT (Appointment)
Alice Buchanan, Health and Human Performance (Appointment)
Peter Grandjean, Health and Human Performance (Appointment)
Erica Jackson, Health and Human Performance (Appointment)
Wendi Weimar, Health and Human Performance (Appointment)
Shannon Bowen, Communication (Appointment)
Corrie Claiborne, English (Appointment)
Penelope Ingram, English (Appointment)
Joy Leighton, English (Appointment)
James Ryan, English (Appointment)
Michelle Sidler, English (Appointment)
Normal and Special Populations. Bartol seconded. Discussion involved concerns for the absence of measures for class participation through distance technologies, the absence of any means to encourage discussion between students through distance technologies, and the absence of any means for insuring academic honesty on examinations. The motion passed without opposition.
McFarland initiated a general discussion on the issue of departments setting minimum registration requirements for graduate students. He identified abroad range of requirements, ranging from the university requirement that any graduate student on assistantship must be registered for at least one course to several departments that required graduate assistants to register for a minimum of 13 hours each term. Examples included:
Department 1: 13 hour minimum while on assistantship, used to increase
departmental hour production to justify budget increases
Department 2: all graduate students in residence register for one hour
of seminar each term
Department 3: all graduate students engaged in research register for two hours of
7990/8990 each term
Department 4: all graduate students register for one hour 7990/8990 each term
Department 5: 9 hours of courses plus one hour of 7990/8990 while on
Department 6: all teaching assistants register for one hour of teaching course each
Department 7: 6 hours of courses each term until complete course work to insure
good progress toward the degree
Zee stated the obvious benefit to graduate students required to enroll in the one hour research seminar and the one hour teaching seminar in order to encourage students to stay up-to-date and to improve the quality of teaching at Auburn.
Bartol observed that many graduate students in departments with significant research missions are deeply involved in research toward their master’s or doctoral degrees constantly and that requiring minimum registration in 7990/8990 was justified because of the continuous involvement of faculty in advising the students.
Zee questioned why departments requiring at least 10 hours did not require 15 because enrollments between 10 and 15 hours each term carried the same tuition charges.
McFarland asked the Council members to consider the issue for continued discussion at a future meeting.
MINUTES OF THE TENTH MEETING OF THE GRADUATE COUNCIL FOR 2000
Hargis Hall 1:00-2:20 P.M. November 1, 2000
Next Meeting: November 29, 2000
Members Absent: Rodger, Anderson-Harper (Kem Krueger substitute), Szechi, Weese (Sareen Gropper substitute).
Minutes of November 1, 2000 Council meeting approved.
Clark moved the approval of the following nominations to the Graduate Faculty. Chappelka seconded. The motion passed without opposition.
Anthony Guarino, EFLT (Appointment)
Gerald Halpin, EFLT (Reappointment)
David Shannon, EFLT (Reappointment)
Brian Carnahan, Industrial and Systems Engineering (Appointment)
Chan Park, Industrial and Systems Engineering (Reappointment)
John Mazaheri, Foreign Languages and Literatures (Reappointment)
Michel Raby, Foreign Languages and Literatures (Reappointment)
Jeffrey Katz, Psychology (Appointment)
Pritchett explained a series of events that raised the issue of when a thesis or dissertation reaches a submitted status, especially with regards to potential charges of plagiarism and disciplinary action. Zee stated that the Academic Honesty Committee had discussed the issue and generally had adopted the standard that plagiarism would have occurred with an assignment or work achieved its final form. Zee argued, however, that such a rule could not apply in the case of theses and dissertations because a major professor would have to continue to work with and approve various drafts of a plagiarized thesis or dissertation in order to get the thesis or dissertation into final form for submission to the student’s advisory committee. He would prefer to define submission as when a complete draft was submitted to the major professor.
Bartol questioned whether a major professor should not simply refuse to accept a plagiarized draft. Pritchett offered that a major professor could always refuse to accept plagiarized drafts and force the student to develop a new topic or form a new committee. Chappelka proposed that submission might be defined as when the draft approved by the student’s committee was submitted to the Graduate School for consideration by the outside reader (representative of the Graduate Faculty). Zee pointed out that waiting until then would mean the major professor and advisory committee would have to approve a plagiarized thesis or dissertation before it could be submitted to the Graduate School.
Sutton suggested that intent should be a consideration. Gropper explained that in many areas dissertations and theses are submitted to the major professor in bits and pieces. If the major professor identified an act of plagiarism, would the professor have to wait until the entire work was submitted? Chappelka questioned if the time of submission should be defined as when the draft was sent to the advisory committee. Bartol replied that this would require the major professor approving a plagiarized work before it could be submitted to the committee. Sutton argued that submission should start with the submission of the first piece of the thesis or dissertation, whether it might be a paragraph or an entire draft. McFarland added that any policy must be clearly written and applicable to all disciplines and programs.
Bartol proposed that the most clear-cut time might be when the student requests that the major professor submit the thesis or dissertation to the advisory committee for review. Schwartz stated that in such a case the student should be required to sign a form indicating his or her desire to submit the work to the advisory committee. The form could include a statement that the student was certifying the submission to be the student’s work.
Pritchett appointed a subcommittee fo Zee (chair), Clark, and Chappelka to draft a statement defining the time of submission for the thesis and dissertation, for presentation to the Graduate Council at the November 29, 2000 meeting.
Pritchett explained that a major concern with departments setting minimum registration requirements is that because the university was now paying the tuition and fees for many students, minimum registration requirements were decreasing the funding available to pay the tuition and fees for other graduate assistants. Gropper questioned whether the university might limit the number of credit hours that would be covered under tuition and fee waivers for graduate assistants. McFarland responded that because each graduate student’s plan of study is customized and therefore requires variable numbers of credit hours, such a limit would not be practical.
The general consensus was that departments should not require graduate assistants to register for a minimum number of hours as a condition for receiving a graduate assistantship beyond the hours normally required for the degree. Pritchett stated that he would compose a draft statement reflecting the Council’s consensus for presentation to the Council at the November 29, 2000 meeting.
MINUTES OF THE ELEVENTH MEETING OF THE GRADUATE COUNCIL FOR 2000
Hargis Hall1:00-2:20 P.M. November 29, 2000
Next Meeting: January 17, 2001
Members Absent: Anderson-Harper (Kem Krueger substitute), Rodger (Doug Leonard substitute).
Minutes of November 29, 2000 Council meeting approved.
Bartol asked what measures were used to insure academic honesty for testing. Morgan replied that tests were mailed to approved proctors and were returned for grading by the approved proctors. Krueger asked if course materials distributed via WebCT. Morgan answered that current course content was distributed via videotape or compressed video on the Web. Bhavnani explained one course he offered in cooperation with two other universities that was presented “live” on the Internet, with all Auburn students participating “on campus.” Barnes stated that WebCT used on-line testing, but could be proctored. Camera and fingerprint technology exists, but is not widely available. Bartol asked who had responsibility for administering the proctoring practice. Morgan replied that the Graduate Outreach office coordinated their activities. Distance courses are not the same as being on campus, but especially with the use of e-mail for discussions, Morgan feels that in some cases he has had more interaction with distance students than with on-campus students. Concerning laboratory equipment, Morgan stated that some distance students worked at better facilities than Auburn could offer. New lecture videotapes are prepared each time a class is offered on campus.
Zee and Bartol asked Morgan to prepare a written statement listing the standards and quality control measures used for all engineering courses offered through distance technologies. Morgan agreed and will submit the statement at a future Graduate Council meeting.
Clark moved the approval of the following nominations to the Graduate Faculty. Szechi seconded. The motion passed without opposition.
Clark Lundell, Industrial Design (Reappointment)
Saeed Maghsoodloo, Industrial and Systems Engineering (Reappointment)
Barry Burkhart, Psychology (Reappointment)
William Buskist, Psychology (Reappointment)
Peter Harzem, Psychology (Reappointment)
James Johnston, Psychology (Reappointment)
Philip Lewis, Psychology (Reappointment)
Virginia O’Leary, Psychology (Reappointment)
Steven Shapiro, Psychology (Reappointment)
Kenneth Barker, Pharmacy Care Systems (Reappointment)
Elizabeth Flynn, Pharmacy Care Systems (Appointment)
Robert Pearson, Pharmacy Care Systems (Reappointment)
Andras Bezdek, Mathematics (Reappointment)
Narendra Govil, Mathematics (Reappointment)
Gary Gruenhage, Mathematics (Reappointment)
John Holmes, Mathematics (Reappointment)
Olav Kallenberg, Mathematics (Reappointment)
George Kozlowski, Mathematics (Reappointment)
Krystyna Kuperberg, Mathematics (Reappointment)
Jo Heath, Mathematics (Reappointment)
Amnon Meir, Mathematics (Reappointment)
Robert Kemppainen, Anatomy, Physiology, and Pharmacology (Reappointment)
Daniel Givens, Pathobiology (Appointment)
Weese asked if faculty request appointment or reappointment to the Graduate Faculty according to a schedule. Pritchett replied that new appointments would be considered at anytime, but reappointments were due no later than December 12, 2000.
Clark moved and Sutton seconded the approval of a policy pertaining to minimum registration requirements for graduate students. After discussion, the following policy was approved without opposition.
Graduate students enrolled in academic degree programs are guided by plans of study approved by their major professors/advisors. Each plan of study includes but is not limited to didactic course work which addresses the requirements established by the Graduate Faculty for each graduate degree program. For thesis and dissertation students, the plan of study also includes research/thesis and research/dissertation hours which reflect the academic research requirements for the degree program and the involvement of the faculty in working with students in mastering those requirements.
Accordingly, departments will not require graduate students to register for hours not included in the plan of study as a condition of employment or to enhance credit hour production for administrative purposes. Similarly, requiring hours on the plan of study beyond the degree requirements established by the Graduate Faculty for such administrative purposes is also not permitted.
Explanatory note: University policy requires that graduate assistants be registered during each term of appointment. This statement does not supercede that policy, but rather addresses requirements for excess hours as a condition of employment or for other administrative purposes.
Zee presented a draft statement recommended by a subcommittee of Zee (chair), Clark, and Chappelka. Boback asked Zee to define what the subcommittee meant by “final draft.” Zee replied that a “final draft” meant the submission of the abstract and the body of the work. Pritchett stated that the statement, if approved, would be published in the University Bulletin and the Tiger Cub. Bartol stated that a student’s committee should still have the discretion to charge plagiarism or academic dishonesty after the completed dissertation or thesis was submitted. Zee moved and Bartol seconded the following statement defining submission of a dissertation or thesis. The motion was approved without opposition.
Submission of a thesis or dissertation is defined as the time at which the first complete draft of such is submitted to the major professor for review.
The motion also called for modifying the Tiger Cub (1998-99 version, Chapter 12, section 1201.1.4, page 123) to incorporate this statement, to wit “the submission of themes, essays, term papers, design projects, theses and dissertations, similar requirements or parts thereof that are not the work of the student submitting them. In the case of graduate thesis or dissertation, submission is defined as the time at which the first complete draft of such is submitted to the major professor for review.”
Zee also submitted the following statement for incorporation in the introduction of all theses and dissertations testifying that the work included therein was the work of the author, for consideration at the next Graduate Council meeting.
The work described in this [thesis/dissertation] was carried out between [month and year] and [month and year] in the Department of [department] at Auburn University. The work is entirely my own, except where reference is made to the work of others, and has not been submitted in part or in whole for any other degree or qualification.
Pritchett related that the Auburn University Board of Trustees had asked Auburn to work toward greater cooperation with Auburn University Montgomery. The Department of Educational Foundations, Leadership and Technology has proposed such a cooperative doctoral program with AUM in education leadership. Auburn is also working with AUM to establish shared undergraduate programs in Spanish, French, and German; a cooperative graduate master’s program in sociology; and a shared first professional Doctor of Audiology degree program. Pritchett explained that AUM faculty participating in the program were already approved as members of the Graduate Faculty. Kaminsky reported that a significant motivation behind the proposal was a recent State Department of Education study that indicated that one-half of existing superintendents and principals in the state would be retiring within seven years. An AUM survey indicated a demand existed for the program in the Montgomery area. Pritchett explained that participating students would satisfy alternative residency at Auburn and complete one year of didactic courses at Auburn. This will be an Auburn University degree and Auburn would award the diploma. Krueger asked what advantage this program would give to AUM. Kaminsky replied that it would expand AUM’s capabilities and enrollment. Krueger moved approval of the program. Bartol seconded. The motion passed without opposition.
Spring 2001 Graduate Council Meetings
Last modified: December 20, 2016