MINUTES OF THE FIRST MEETING OF THE GRADUATE COUNCIL FOR 2013
January 16, 2013
Next Meeting: February 6, 2013
Participating Members of the Council and Retirement Dates:
George Flowers (Dean), George Crandell (Associate Dean), Barbara Wilder (August 2013), Astrid Keel (August 2013), Karen Rogers (August 2013), Salisa Westrick (August 2013), Anwar Ahmed (2014), Cynthia Bowling (2014), David Mark Carpenter (2014), Sareen Gropper (2014), Salman Azhar (2015), Brian Bourdeau (2015), Henry Fadamiro (2015), Bernhard Kaltenboeck (2015), Leane Skinner (2015), Glenn Hughes (GSC). APPROVED MINUTES: December 12, 2012
NEW BUSINESS:
Continuous Enrollment Policy
All full- and part-time degree-seeking graduate students must be continuously enrolled. Continuous enrollment is defined as registration for a minimum of one credit hour in at least two semesters in a given academic year (fall, spring, summer) until the degree is awarded or status as a degree-seeking student is terminated through an official university withdrawal.* Students must register for the term in which they take their examinations, defend their dissertations, and complete degree requirements (including summer term). Although the Graduate School and individual graduate programs will monitor the enrollment status of graduate students, it is ultimately the responsibility of graduate students to ensure that they are meeting the enrollment provisions of this policy.
* Students who enroll for the first time during spring or summer semesters will not be declared inactive if they register in at least two semesters during their first full and subsequent academic years.
Inactive Status
Students who fail to register for at least two semesters in a given academic year will be declared inactive. To be re-activated, students must apply for re-activation to the program in which they were enrolled and the Graduate School. Students must also complete the re-admission form. Reactivation is not guaranteed. In order to fulfill the continuous registration requirement, students who are re-activated must register retroactively for a minimum of one credit hour and pay the associated tuition and fees for all semesters that have elapsed since they were last enrolled–up to a maximum of four semesters.
Leave of Absence
A student may be granted a leave of absence for medical reasons, family necessity or dependent care, military service, or other approved personal reasons. Students planning to discontinue enrollment for a semester or more must request approval for a leave of absence. Students may petition the Graduate School for a leave of absence for a maximum of two semesters during the entire program; however, the Graduate School may approve extensions to the maximum two semester leave of absence (e.g., for military service obligations extending beyond two semesters). A petition for a leave of absence (or extension), signed by the Graduate
Program Officer or head of the academic unit, must be approved by the dean of the Graduate School. The Graduate School may request appropriate documentation. The request must be filed and approved before the anticipated absence. An approved leave of absence will enable students to re-enter their program without applying for re-activation or owing retroactive tuition and enrollment fees. A student on leave is not required to pay fees, but in turn may not use Auburn University faculty, facilities, resources, or services intended only for enrolled students; receive a graduate assistantship, fellowship or financial aid from the University or take any Auburn courses related to the plan of study.
Exceptions to the Continuous Enrollment Policy
The Graduate School, if circumstances warrant, may grant exceptions to the Continuous Enrollment Policy. Appeals should be made directly to the dean of the Graduate School.
Registration and Graduation Requirements
Thesis and dissertation students needing thesis or dissertation final approval and submission and the final examination, or non-thesis graduate students needing to complete projects, would register for 7990 Research and Thesis, 8990 Research and Dissertation, or 7980 Project, as applicable. Non-thesis graduate students requiring only a final examination would register for GRAD 7000. Students may not register for GRAD 7000 for more than one semester.
No student will be permitted to graduate who fails to submit a graduation application request to the Graduate School prior to the semester of expected graduation. Graduation day is the official last day of each semester and, therefore, is the deadline for approved plans of study and graduation applications for graduation the following semester. It is the responsibility of graduate students to check records for compliance with graduation requirements. Students who have completed a graduation application for a previous term must notify the Graduate School of pending graduation before the 15th class day of each subsequent semester. Graduate degrees are awarded at the end of each semester. Candidates wishing to graduate in absentia must inform the Registrar’s Office.
A graduate student may carry a maximum course load of 16 hours per semester (14 in the summer term) including undergraduate courses. Graduate students must carry nine hours per semester or enroll in GRAD 7AA0/8AA0 with concurrent enrollment for a minimum of one hour of 7990/8990 to be classified as full-time students. Enrollment in GRAD 7AA0/8AA0 requires the completion of a certification available at the Graduate School or at http://graduate.auburn.edu/
Final Examination
After the dissertation has been completed (except for minor revisions) and has been approved by the student’s advisory committee, it is submitted to the Graduate School. A University Reader (a member of the graduate faculty who serves to represent the university’s graduate faculty and the Graduate School) will be appointed to review the dissertation. However, the student’s advisor may request appointment of the university Reader at any time rather than waiting until after the dissertation is drafted. When the Graduate School has approved the dissertation, the student may apply for the final examination on a form sent by the Graduate School. The application must be fi led with the Graduate School at least one week in advance of the final examination. The examination is administered by the student’s advisory committee. The University Reader also attends and participates. The examination, which generally is oral but may be both oral and written, includes the major and minor fields and a defense of the dissertation. Successful completion requires unanimous support of all members of the committee, including the University Reader. Any member of the Graduate Faculty may attend. If a student fails the examination, a re-examination may be given on recommendation of the advisory committee and approval by the dean of the Graduate School. Further examination requires exceptional circumstances and approval of the Graduate Council. In addition to successful completion of all examinations, the final electronic copy of the dissertation must be submitted to the Graduate School before the degree is conferred (see Graduate School calendar for the deadline).
OLD BUSINESS:
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Next meetings: Feb. 6, Mar. 6, Apr. 3, May 1
MINUTES OF THE SECOND MEETING OF THE GRADUATE COUNCIL FOR 2013
February 6, 2013
Next Meeting: March 6, 2013
George Flowers (Dean), George Crandell (Associate Dean), Barbara Wilder (August 2013), Astrid Keel (August 2013), Karen Rogers (August 2013), Salisa Westrick (August 2013), Anwar Ahmed (2014), Cynthia Bowling (2014), David Mark Carpenter (2014), Sareen Gropper (2014), Gary Hepp (2014), Salman Azhar (2015), Brian Bourdeau (2015), Henry Fadamiro (2015), Bernhard Kaltenboeck (2015), Leane Skinner (2015), Dana Lashley [substitute for Glenn Hughes] (GSC). APPROVED MINUTES: December 12, 2012
The Graduate Council approved without opposition revisions to the Academic Standing Policy. The primary revisions are indicated below.
Academic Standing Policy
Only grades in Auburn University courses approved for graduate credit will be used in determining the overall GPA for continuation in the Graduate School. If at the end of any semester the cumulative graduate GPA (CGGPA) falls below 3.0, the student will be placed on academic probation. If the CGGPA remains below 3.0 after the next eleven credit hours of graduate enrollment (both graded and ungraded) or two consecutive terms [excluding the summer term] (whichever comes first), the student will be placed on academic suspension. Students on Academic Suspension may not hold a graduate assistantship. The student may be readmitted only after completion of a remediation plan recommended by the academic unit and approved by the dean of the Graduate School. Course work taken as part of the remediation plan must be completed within two consecutive semesters (excluding the summer term) and may count toward both the student’s degree and CGGPA with the recommendation of the department head and the approval of the graduate dean. Upon completion of the remediation plan, the student must have addressed academic deficiencies and have a CGGPA of 3.0 or above. Once approved by the graduate dean, remediation plans may not be amended or extended beyond the original deadline. If a student fails to complete the remediation plan as approved or if the student earns a grade of C or below while completing the remediation plan, the student will be dismissed from the Graduate School and the designation ACADEMIC DISMISSAL will be placed on the student’s official record.
The Graduate Council approved without opposition a Required Background Check Policy for Graduate Assistants.
Background Check Policy
The Graduate School requires that all graduate student employees (including hourly paid) have an approved consumer report and/or investigative consumer report (background check) as a condition for appointment. The information contained in these reports may be used to deny an individual employment or continued employment with Auburn University. The background report and its contents are deemed private and confidential and shall be disclosed only for the purposes described in “Procedures for Securing Background Reports for Graduate Students Before Hiring” to those University employees who have a need to know, or as otherwise required or permitted by law. This policy is effective for all graduate student employees whose new appointments begin on or after January 1, 2014.
Next meetings: March 6, April 3, May 1
MINUTES OF THE THIRD MEETING OF THE GRADUATE COUNCIL FOR 2013
March 6, 2013
Next Meeting: April 6, 2013
George Flowers (Dean), George Crandell (Associate Dean), Barbara Wilder (August 2013), Astrid Keel (August 2013), Karen Rogers (August 2013), Salisa Westrick (August 2013), Anwar Ahmed (2014), Cynthia Bowling (2014), David Mark Carpenter (2014), Sareen Gropper (2014), Gary Hepp (2014), Salman Azhar (2015), Brian Bourdeau (2015), Henry Fadamiro (2015), Bernhard Kaltenboeck (2015), Leane Skinner (2015), Dana Lashley [substitute for Glenn Hughes] (GSC). APPROVED MINUTES: February 6, 2013
Next meetings: April 6, May 1, June 5, July 10, August 7
MINUTES OF THE FOURTH MEETING OF THE GRADUATE COUNCIL FOR 2013
April 3, 2013
Next Meeting: May 1, 2013
George Flowers (Dean), George Crandell (Associate Dean), Anita All (August 2013), Karen Rogers (August 2013), Salisa Westrick (August 2013), Anwar Ahmed (2014), Cynthia Bowling (2014), David Mark Carpenter (2014), Sareen Gropper (2014), Salman Azhar (2015), Brian Bourdeau (2015), Henry Fadamiro (2015), Bernhard Kaltenboeck (2015), Leane Skinner (2015), Glenn Hughes (GSC). APPROVED MINUTES: March 6, 2013
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Next meetings: May 1, June 5, July 10, August 7
MINUTES OF THE FIFTH MEETING OF THE GRADUATE COUNCIL FOR 2013
May 1, 2013
Next Meeting: June 5, 2013
George Flowers (Dean), George Crandell (Associate Dean), Anita All (August 2013), Karen Rogers (August 2013), Salisa Westrick (August 2013), Anwar Ahmed (2014), Cynthia Bowling (2014), David Mark Carpenter (2014), Sareen Gropper (2014), Salman Azhar (2015), Brian Bourdeau (2015), Henry Fadamiro (2015), Bernhard Kaltenboeck (2015), Leane Skinner (2015), Frank Sturm (GSC). APPROVED MINUTES: March 6, 2013
modifications:
Next meetings: June 5, July 10, August 7
MINUTES OF THE SIXTH MEETING OF THE GRADUATE COUNCIL FOR 2013
June 5, 2013
Next Meeting: July 10, 2013
George Flowers (Dean), George Crandell (Associate Dean), Anita All (August 2013), Karen Rogers (August 2013), Salisa Westrick (August 2013), Anwar Ahmed (2014), Cynthia Bowling (2014), David Mark Carpenter (2014), Sareen Gropper (2014), Salman Azhar (2015), Brian Bourdeau (2015), Henry Fadamiro (2015), Bernhard Kaltenboeck (2015), Leane Skinner (2015), Glenn Hughes (GSC). APPROVED MINUTES: May 1, 2013
The Graduate Council approved without opposition Academic Requirements for Students in the Professional Program of Veterinary Medicine.
Academic Requirements for Students in the Professional Program of Veterinary Medicine
All applicants and students in the professional program are subject to the academic and disciplinary regulations of the College of Veterinary Medicine in addition to those of Auburn University.
Any student who earns less than a 2.25 GPA for any term will be placed on academic probation (academic warning). A student who fails to earn a 2.25 GPA in each of the succeeding two terms of enrollment will be dropped from the rolls of the College of Veterinary Medicine for scholastic deficiency. In addition, a student who does not have a veterinary college cumulative average of 2.25 at the end of any academic year will be required to withdraw from the College of Veterinary Medicine.
Any student who receives a D in any course will be placed on academic probation. If the student receives a second D in the same calendar year or academic year, they will be required to withdraw from the College of Veterinary Medicine.
A student will be removed from academic probation after two terms, assuming they have met the terms of probation.
A student who makes a grade of F in any course will be required to withdraw from the College of Veterinary Medicine. If a student who is dismissed for academic reasons is re-admitted, they may be required to repeat additional courses as deemed necessary by the Admissions and Standards Committee.
Clinical courses are unique in that the art and skills to be developed in them can be acquired only through full participation in the laboratories. Attendance in these courses is required except in case of illness or other extenuating circumstances as may be judged by the involved instructor. Grading in these clinical laboratory courses is primarily by subjective evaluation. When a course involves student rotation through several disciplines or sections, the student must receive a passing grade in each area before a passing grade can be given for the course.
Any student who earns a D or F in any clinical rotation will be placed on academic probation. If the student receives a second F during clinical rotations, that student will be required to withdraw from the College of Veterinary Medicine. If the student receives a second and third D or F during clinical rotations, that student will be required to withdraw from the College of Veterinary Medicine. If the college admissions and standards committee permits re-admission, the student may be required to repeat all clinical experiences to meet the requirements for the clinical year.
Required Withdrawal
The faculty of the College of Veterinary Medicine reserve the right to require the withdrawal at any time of any student who in the judgment of the Admissions and Standards Committee is not profiting from the instruction offered, who is neglectful, irregular, dishonest or indifferent in the performance of required duties and studies or whose character or conduct is inconsistent with good order of the veterinary college or with the standard of the veterinary profession.
Requirements for graduation
To be eligible for the D.V.M. degree, candidates must complete all of the required courses in the order listed in the curriculum in veterinary medicine, along with at least four hours of elective credit, with a minimum overall GPA of 2.25. In addition, each senior student must participate in a clinicopathologic conference (CPC) to fulfill their oral communication requirement. Following completion of all academic work, each student is required to serve a preceptorship of 8 weeks with an approved practicing veterinarian. A report of satisfactory completion of the preceptorship is required for graduation. A graduation fee must be paid at the beginning of the semester of graduation and all indebtedness due the institution must be paid prior to graduation.
Teaching
Science
and Hospitality
Management
Statistics
Next meetings: July 10, August 7, September11, October 2, November 13, December 4
MINUTES OF THE SEVENTH MEETING OF THE GRADUATE COUNCIL FOR 2013
July 10 2013
Next Meeting: August 7, 2013
George Flowers (Dean), George Crandell (Associate Dean), Anita All (August 2013), Karen Rogers (August 2013), Salisa Westrick (August 2013), Anwar Ahmed (2014), Cynthia Bowling (2014), David Mark Carpenter (2014), Sareen Gropper (2014), Salman Azhar (2015), Brian Bourdeau (2015), Henry Fadamiro (2015), Bernhard Kaltenboeck (2015), Leane Skinner (2015), Glenn Hughes (GSC).
APPROVED MINUTES: June 5, 2013
Graduate Assistantship Workload Policy
Next meetings: August 7, September 11, October 2, November 13, December 4
MINUTES OF THE EIGHTH MEETING OF THE GRADUATE COUNCIL FOR 2013
August 7, 2013
George Flowers (Dean), George Crandell (Associate Dean), Anita All (August 2013), Karen Rogers (August 2013), Salisa Westrick (August 2013), Anwar Ahmed (2014), Cynthia Bowling (2014), David Mark Carpenter (2014), Sareen Gropper (2014), Salman Azhar (2015), Brian Bourdeau (2015), Henry Fadamiro (2015), Bernhard Kaltenboeck (2015), Leane Skinner (2015), Frank Sturm (GSC). APPROVED MINUTES: July 10, 2013
None.
Next meetings: September 11, October 2, November 13, December 4
MINUTES OF THE NINTH MEETING OF THE GRADUATE COUNCIL FOR 2013
September 11, 2013
Next Meeting: October 2, 2013
George Flowers (Dean), George Crandell (Associate Dean), Salisa Westrick (2014), Anwar Ahmed (2014), Cynthia Bowling (2014), David Mark Carpenter (2014), Joe Pittman (2014), Salman Azhar (2015), Henry Fadamiro (2015), Bernhard Kaltenboeck (2015), Brian Bourdeau (2016), Leane Skinner (2016), Barbara Wilder (2016), Brandon Fincher [for Frank Sturm] (GSC). APPROVED MINUTES: August 7, 2013
Non-Graduate Students and Graduate Work
An Auburn University undergraduate student may register for graduate courses provided that the following conditions are met: the student has at least a 3.0 GPA, is within 30 semester hours of graduating, has the written consent of the instructor of each graduate course, and obtains approval in advance from the Graduate School. A maximum of 12 semester hours of graduate course work taken in this option later may be applied toward a graduate degree at Auburn University with the approval of the student’s advisory committee provided that appropriate arrangements are made in advance with the Graduate School and a grade of B or higher is achieved on all courses used for graduate credit. The total course load taken at the time the undergraduate student is in a graduate course may not exceed 16 semester hours per semester. The same guidelines apply to undergraduate students taking graduate courses for undergraduate credit. A student may not use the same graduate course for both undergraduate and graduate credit. An exception is made for non-graduate students officially enrolled in the Honors College or an approved Accelerated Bachelor’s/Master’s Degree Plan (see Non-Graduate Students Enrolled in Accelerated Bachelor’s/Master’s Degree Plans below).
Any post-baccalaureate, non-degree student desiring enrollment in a graduate course must receive written consent of the instructor and approval of the Graduate dean in order to register for such a class.
Non-Graduate Students Enrolled in Accelerated Bachelor’s/Master’s Degree Plans or in the Honors College
An Auburn University undergraduate student officially admitted and enrolled in an approved Accelerated Bachelor’s/Master’s degree plan (ABM) may register for graduate courses that are listed as required or elective courses in the student’s ABM plan. Similarly, students officially admitted and enrolled in the Honors College may enroll in a limited number of graduate courses. A maximum of nine hours (in a 30-hour master’s program) or 12 hours (in a 36-hour or more master’s program) may be counted towards both degrees, provided that a grade of B or higher is achieved on all courses used for graduate credit. No courses may be counted for both undergraduate and graduate credit in a program in which the double counting of courses is prohibited by an accrediting agency. The total course load taken at the time the undergraduate student is in a graduate course may not exceed 16 semester hours per semester.
o Graduate School recruiting events
o Graduate student checklist
o Status of Background checks for graduate assistants
o Fall 3MT competition
o Evaluations of graduate students
o Conditional admission for international students
o Term limitations on graduate student support
Next meetings: October 2, November 13, December 4
MINUTES OF THE TENTH MEETING OF THE GRADUATE COUNCIL FOR 2013
October 2, 2013
Next Meeting: November 6, 2013
George Flowers (Dean), George Crandell (Associate Dean), Salisa Westrick (2014), Anwar Ahmed (2014), Cynthia Bowling (2014), David Mark Carpenter (2014), Joe Pittman (2014), Salman Azhar (2015), Henry Fadamiro (2015), Bernhard Kaltenboeck (2015), Brian Bourdeau (2016), Leane Skinner (2016), Barbara Wilder (2016), Brandon Fincher [for Frank Sturm] (GSC). APPROVED MINUTES: September 11, 2013
Christopherson
Next meetings: November 6, December 4, January 15, February 5, March 5, April 2, May 7
MINUTES OF THE ELEVENTH MEETING OF THE GRADUATE COUNCIL FOR 2013
November 6, 2013
Next Meeting: December 4, 2013
George Flowers (Dean), George Crandell (Associate Dean), Salisa Westrick (2014), Anwar Ahmed (2014), Cynthia Bowling (2014), David Mark Carpenter (2014), Joe Pittman (2014), Salman Azhar (2015), Henry Fadamiro (2015), Bernhard Kaltenboeck (2015), Brian Bourdeau (2016), Leane Skinner (2016), Barbara Wilder (2016), Brandon Fincher [for Frank Sturm] (GSC). APPROVED MINUTES: October 2, 2013
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Next meetings: December 4, January 15, February 5, March 5, April 2, May 7
MINUTES OF THE TWELTH MEETING OF THE GRADUATE COUNCIL FOR 2013
December 4, 2013
Next Meeting: January 15, 2013
George Flowers (Dean), George Crandell (Associate Dean), Salisa Westrick (2014), Anwar Ahmed (2014), Cynthia Bowling (2014), David Mark Carpenter (2014), Joe Pittman (2014), Salman Azhar (2015), Henry Fadamiro (2015), Bernhard Kaltenboeck (2015), Brian Bourdeau (2016), Leane Skinner (2016), Barbara Wilder (2016), Frank Sturm (GSC). APPROVE MINUTES: November 6, 2013
Credentials committee recommendations for appointments and reappointments:
Curriculum Committee recommendations for program proposals and modifications:
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Next meetings: January 15, February 5, March 5, April 2, May 7
Last modified: February 1, 2018
