Automated Form Workflows

 

Starting Fall 2020, the Graduate School has implemented an automated workflow system for several Doctoral and Master’s student forms, including:

  1. Request for Report on General Oral Examination (Doctoral)
  2. Request for Report of Master’s Thesis Final Exam
  3. Dissertation First Submission Approval Form (Doctoral)
  4. Dissertation Evaluation Form (Doctoral)
  5. Request for Report on Final Oral Examination (Doctoral)

These workflows use Smartsheet to notify the student, committee members, university reader, and the Graduate School whenever an action is needed, and whenever processes are started or completed.

Email Notifications and Smartsheet Forms (Committee)

A sample email sent to the committee from Smartsheet when a student submits a Request for Report on General Oral Examination. The committee member should click the “View Request” link to record a decision.  Please do not click the Unsubscribe link or no more notifications will be received.

After clicking the “View Request” link in the email, the committee member is presented with a form where they Approve or Decline the Oral Exam.

comm-action2

Email Notifications and Smartsheet Forms (Student)

A confirmation email sent to the student from Smartsheet after the student has submitted a Request for Report on General Oral Examination. Please do not click the Unsubscribe link or no more notifications will be received.

Once the University Reader has approved a Doctoral student’s dissertation evaluation, the student is will be sent a Smartsheet form where they should provide information regarding the final exam date, time, and location, as well as dissertation embargo options.

student-action-2

Workflow Diagrams

The full workflow for the “Report on General Oral Examination” and “Report of Master’s Thesis Final Exam”

mstFinal_and_generalOral_flows

The full workflow for the “Doctoral Dissertation First Submission”, “Dissertation Evaluation”, and “Report on Final Oral Examination”

phd-final-oral-exam-v2

Last modified: August 19, 2020