Graduate Council Minutes 1994

MINUTES OF THE FOURTEENTH MEETING OF THE GRADUATE COUNCIL FOR 1994


 
Graduate Council Room         1:00-3:00           November 2, 1994
Members of the Council with Retirement Dates:
     Norman J. Doorenbos (Chair), Mike Lisano (Vice Chair), Curtis
     Bird (August 1997), Donna J. Bohanan (August 1996), Januela
     Burt (Absent) (Student 1994-1995), Terry A. Byrd (August
     1997), Malcolm A. Cutchins (August 1995), Craig Darch (August
     1995), Jack DeRuiter (August 1995), Roland R. Dute (August
     1996), Sandra M. Forsythe (August 1996), Dean H. Gjerstad
     (Absent) (August 1996), Georg Hetzer (August 1996), Robert S.
     Montjoy (August 1995), Edwin T. Moran (Absent) (August 1997),
     Randolph B. Pipes (August 1996), P.K. Raju (Absent) (August
     1997), Sadik Tuzun (August 1997), Rebecca H. Roden
     (Secretary).
1.   Discussion of Graduate School Quality Improvement Study.
     Dr. Bettye Burkhalter, Assistant Provost, met with the Council
     to discuss the Quality Improvement Study of the Graduate
     School, which took place from March to October of this year.
     The team's final recommendations were presented to President
     Muse and Provost Parks at a meeting of the entire team with
     them and academic deans on October 11.
     At today's meeting, Dr. Burkhalter emphasized Phase II--
     Implementation, Assessment, and Quality Improvement Process,
     which began October 12.  One area of focus during Phase II
     will be automation of the Graduate School.  Another meeting
     will be scheduled in October 1995 to assess the results.  Dr.
     John Pritchett, Zoology and Wildlife Science, was appointed by
     Dean Doorenbos to represent the Graduate School on the
     University Quality Improvement Council and will serve as
     liaison for the Graduate School with the Provost Office.
     Graduate Faculty Council representation during Phase II to
     work with the Graduate School Assessment and Implementation
     Quality Improvement Team are Dr. Donna Bohanan, Dr. Robert
     Montjoy, Dr. Hardin Rahe, and Ms. Donna Davis, student.  Dean
     Doorenbos requested this team, Mrs. Roden, and Ms. Freisleben
     jointly to review the graduation clearance process with goals
     of simplifying and making it more efficient.  Further, he
     requested the team to begin reviewing all Graduate School
     policies in the Graduate School Policies and Procedures Manual
     and to advise the Graduate Council on which ones should be
     reconsidered.
     The final recommendations of the Quality Improvement Team were
     attached to the Graduate Council Minutes October 19, 1994.
     All academic deans received a copy of the entire report and
     copies also may be read in the Graduate School office.
     Dr. Lisano stated that the Committee on Policies and
     Procedures probably will be making recommendations to the
     Council for policy changes in keeping with the automation of
     the application process.
2.   Approval of Minutes.
     The minutes for the meeting of October 19, 1994, were approved
     as distributed.
     One Council member stated that it is his opinion that the
     Graduate Quality Improvement Team's recommendations that were
     included in the Dean's report of the October 19 minutes should
     include faculty as well as students in the recommendation on
     page 5 concerning graduate student parking.
3.   Discussion of Graduate School Quality Improvement Team's
     Recommendations.
     Dean Doorenbos discussed each of the final recommendations
     made to the President and the Provost by the Graduate School
     Quality Improvement Team.  These recommendations were listed
     in the Dean's Report in the Graduate Council Minutes for
     October 19, 1994.
4.   Establishment of Alpha Epsilon Lambda Chapter.
     Dean Doorenbos announced the establishment of Kappa Chapter of
     Alpha Epsilon Lambda honorary fraternity for graduate students
     at Auburn University.  Students are selected on the basis of
     leadership and academic  achievement.  A minimum 3.5 grade-
     point average is required.  The first members of Kappa Chapter
     were inducted on November 2, and the Graduate School is a
     sponsor.
5.   President's Retreat Report.
     Dean Doorenbos announced that the report of President Muse's
     retreat is available on GOPHER.
                                        Rebecca H. Roden
                                        Secretary
IMPORTANT DATES TO REMEMBER
November 11    Thesis/Dissertation Workshop, 1:00 p.m., Hargis Hall
November 15    Deadline for requests for Reappointment to Graduate
                   Faculty
November 16    Graduate Council Meeting, 1:00 p.m., Hargis Hall
November 23-27 Thanksgiving Holidays
November 30    Graduate Council Meeting, 1:00 p.m., Hargis Hall
                          Dean's Report
In response to recommendations of the Graduate School Quality
Improvement Team, the Graduate School is moving as rapidly as
possible to electronic communication.  Graduate Council minutes and
reports, effective immediately, are being placed on GOPHER, and are
not being distributed by hard copy.
To the extent possible, written communications should be sent to
the Graduate School by E-MAIL.  The Graduate School address is
AUGRADS@MAIL.AUBURN.EDU.   Communications to this address will be
responded to promptly.  The address may be used on either SYSM or
Mallard systems.  On the Mallard System this address is being
identified as the HOTLINE where individuals can send questions or
requests and receive a prompt reply from the Graduate School.
One of the following addresses may be used when it is necessary to
communicate with a particular person:
                    DOORENJ - Norman J. Doorenbos
                    LISANME - Mike Lisano
                    RODENRH - Rebecca Roden
                    HATCHLB - Linda Hatchett
                    FREISSC - Shirley Freisleben
                    JACKSRL - Rosa Jackson
                    TRENDIZ - Ilga Trend
                    CHADWRD - Robin Chadwick
                    TREADSL - Sandi Treadwell
                    FORDSHI - Shirley Ford
                    TYSONDC - Donna Tyson
                    TANNESD - Susan Tanner
I wish to request that each Graduate Faculty member apply for a
SYSM E-MAIL address,  if you do not have one, to facilitate listing
you in our working directory and communicating with you.
It is a goal that one or more Graduate School forms, including
Plans of Study, will be available and may be completed
electronically by January 1, 1995.
Two additional networking resources for the Graduate School have
been established on Mallard:
1.   auburn.grad.school - It is an electronic newsletter for
     graduate students, faculty, and staff which will carry
     information of interest to those involved in graduate
     education.
2.   auburn.grad - It is the newsgroup established mid-September
     and is open to postings from anyone.  We have been using this
     newsgroup to post information on fellowships, Graduate School
     policies and deadlines, and other pertinent announcements.
     Many students have posted their comments and there are
     dialogues about issues concerning graduate students.  Other
     campus departments and student organizations have posted
     information on this newsgroup also.  This newsgroup provides
     an open forum for students, faculty, and staff.
The following have been approved as Associate Members of the
Graduate Faculty:
     Dr. Willis E. Hames, Department of Geology
     Dr. Chhorn Lin, (USDA Tropical Aquaculture Research Unit,
          Kaneohe, Hawaii), Affiliate associate member, Department
          of Fisheries and Allied Aquacultures
     Dr. Harriet Nembhard, Department of Industrial Engineering
     Dr. David W. Pittman, Department of Civil Engineering
Norman J. Doorenbos
Associate Vice President for Academic
Affairs and Dean of the Graduate School
 
MINUTES OF THE FIFTEENTH MEETING OF THE GRADUATE COUNCIL FOR 1994

Graduate Council Room            1:00-3:00             November 16, 1994
Members of the Council
with Retirement Dates:
     Norman J. Doorenbos (Chair), Mike Lisano (Vice Chair), Curtis Bird (August
     1997), Donna J. Bohanan (August 1996), Januela Burt (Student 1994-1995),
     Terry A. Byrd (August 1997), Malcolm A. Cutchins (August 1995), Craig
     Darch (August 1995), Jack DeRuiter (August 1995), Roland R. Dute (August
     1996), Sandra M. Forsythe (Absent) (August 1996), Dean H. Gjerstad
     (August 1996), Georg Hetzer (August 1996), Robert S. Montjoy (August
     1995), Edwin T. Moran (Absent) (August 1997), Randolph B. Pipes (August
     1996), P.K. Raju (August 1997), Sadik Tuzun (August 1997), Rebecca H.
     Roden (Secretary).
1.   Approval of Minutes.
     The minutes for the meeting of November 1, 1994, were approved.
2.   Approval of Management of Technology Option in the M.B.A. Program.
     At the meeting on October 19, 1994, the Council discussed a proposed
     Management of Technology option within the Master of Business
     Administration Program that was presented by Dr. Charlotte Sutton,
     Director of the M.B.A Program and Assistant Dean, College of Business.
     The Council recommended that a revised proposal be submitted incorporating
     suggestions made during that discussion.  At today's meeting, the Council
     considered a revised proposal.  Following discussion which included a
     possible technical background requirement, Dr. DeRuiter moved approval of
     the proposal as written.  Dr. Pipes seconded and the motion carried 8 to
     4 with 1 abstention.
3.   Curriculum Request.
     The Graduate Council Curriculum Committee presented its recommendation of
     approval of the following new courses for graduate credit:
     COUNSELING AND COUNSELING PSYCHOLOGY:
           CCP 729  Advanced Counseling Theory:
                      Cognitive/Behavioral Theories
           CCP 739  Advanced Counseling Theory:
                      Existential/Humanistic Theories
           CCP 749  Advanced Counseling Theory:
                      Psychodynamic/Interpersonal  Theories
     EDUCATIONAL FOUNDATIONS, LEADERSHIP AND TECHNOLOGY
           EDL 750  Doctoral Seminar in Educational Leadership
     MANAGEMENT
           MN  673  Innovation: A Technology Management Perspective
     MARKETING AND  TRANSPORTATION
           MT  674  Innovation: A Marketing Management Perspective
     PATHOBIOLOGY
           VPB 660  Mechanisms of Disease
     Dr. Cutchins moved acceptance of the courses as recommended.
     Dr. Dute seconded and the motion carried 12 to 1.
4.   Discussion of Thesis/Dissertation Acknowledgment Page.
     Dean Doorenbos told the Council about communications that he had received
     concerning the acknowledgment page in theses and dissertations stating
     that students should be allowed to put whatever they wish in the
     acknowledgments (including family, God, etc.).  Dean Doorenbos stated that
     in October 1989 and May 1990, the Graduate Council considered the content
     of the acknowledgment page and passed a motion that included "that the
     intent of the acknowledgment page is to recognize contributions to the
     work...."  Some Council members felt that the responsibility of the
     content rests with the student's committee and others felt that it should
     not.  Following considerable discussion, Dr. Cutchins moved that "the
     intent of the acknowledgment page is to provide students the opportunity
     to express their thanks for contributions to the work."  Ms. Burt seconded
     and the motion carried 12 to 0 with 2 abstentions.
                                 Rebecca H. Roden
                                 Secretary
IMPORTANT DATES TO REMEMBER
December 3, 5, 6, 7   Final Examinations
December 9            Graduation
                             Dean's Report
The following were appointed as members of the Associate Graduate Faculty:
     Dr. Pamela Bettis     Educational Foundations, Leadership and Technology
     Dr. Mark Burns        Political Science
     Dr. Virginia O'Leary  Psychology
     Dr. Dinah Robinson    Political Science
A VOICE AUTOMATED TELEPHONE ANSWERING SYSTEM will be activated on Tuesday,
November 29, in response to a recommendation made during the Quality Improvement
Study.  It is intended to speed up and improve the efficiency of handling the
hundreds of calls received each day.  The system will be evaluated and modified
if necessary at the end of a three month trial period.
AN "AFTER HOURS DROP BOX" has been installed next to the front doors for the
convenience of those wishing to leave items for the Graduate School, Cooperative
Education, or the Water Resources Institute.
There has been a steady increase in the number of faculty, staff, students, and
prospective students communicating by E-mail with the Graduate School.  HANDS ON
WORKSHOPS ON E-MAIL AND OTHER FORMS OF ELECTRONIC COMMUNICATIONS will be provided
on a continuing basis beginning Winter Quarter.  These workshops are being
sponsored by the Graduate School, GSO, and SGA. Forty volunteers, most of whom
are students, will be assigned to these workshops.  Faculty may volunteer by
contacting Susan Tanner, Linda Hatchett, or me at 4-4700.  Chick Wade and Ellen
Hix of DUC are assisting several students in training volunteers.  The chair of
the Planning Committee for these workshops is Mark Jones.  The workshops,
originally developed for graduate students, will be available at no cost to any
member of the university community.
Norman J. Doorenbos
Associate Vice President for Academic
Affairs and Dean of the Graduate School

 

MINUTES OF THE SIXTEENTH MEETING OF THE GRADUATE COUNCIL FOR 1994

Graduate Council Room         1:00-3:05           November 30, 1994
Members of the Council
with Retirement Dates:
     Norman J. Doorenbos (Chair), Mike Lisano (absent) (Vice
     Chair), Curtis Bird (August 1997), Donna J. Bohanan (August
     1996), Januela Burt (Student 1994-1995), Terry A. Byrd
     (absent) (August 1997), Malcolm A. Cutchins (August 1995),
     Craig Darch (August 1995), Jack DeRuiter (August 1995), Roland
     R. Dute (August 1996), Sandra M. Forsythe (August 1996), Dean
     H. Gjerstad  (August 1996), Georg Hetzer (August 1996), Robert
     S. Montjoy (August 1995), Edwin T. Moran (August 1997),
     Randolph B. Pipes (absent) (August 1996), P.K. Raju (August
     1997), Sadik Tuzun (August 1997), Rebecca H. Roden
     (Secretary).
1.   Approval of Minutes.
     The minutes for the meeting of November 16, 1994, were
     approved.
2.   Eligibility for Graduate Faculty Voting.
     Dean Doorenbos told the Council that he had been requested by
     a department to obtain the Council's opinion on whether
     members of the Associate Graduate Faculty should be allowed to
     vote on a department's criteria for appointments to the
     Graduate Faculty or whether only members of the full Graduate
     Faculty should vote.  Following discussion of the question, it
     was the consensus of a strong majority (13-1) of the Council
     that both Graduate Faculty and Associate Graduate Faculty
     should be included in the voting.
3.   Departmental Criteria for the Graduate Faculty.
     Dean Doorenbos announced that the following departments have
     adopted the current "Criteria for Membership on the Graduate
     Faculty," which have been used since October 1979:
          Agronomy and Soils, Botany and Microbiology,
          Civil Engineering, Counseling and Counseling
          Psychology, English, Health and Human
          Performance, Horticulture, Pharmacy Care
          Systems, Physiology and Pharmacology,
          Political Science, Psychology, Radiology,
          Rehabilitation and Special Education, Small
          Animal Surgery and Medicine, and Textile
          Engineering.
     These proposals were accepted by the Council.  The Council
     then considered proposed criteria for membership on the
     Graduate Faculty that were submitted by the following
     departments:
          Animal and Dairy Sciences, Architecture,
          Building Science, Industrial Design, Nutrition
          and Food Science, Pathobiology, Pharmaceutical
          Sciences, and Plant Pathology.
     The criteria proposed by the Departments of Animal and Dairy
     Sciences, Pathobiology, and Pharmaceutical Sciences were approved.
     The proposed criteria for these three departments were similar
     to previous Graduate School criteria.  The Council requested
     additional information on the other proposed criteria from
     departments listed above.
4.   Committee Appointed to Design Graduate Faculty Nomination
     Form.
     Dean Doorenbos appointed the following committee to design a
     form to be used for nominations for the Graduate Faculty:  Dr.
     Forsythe, Dr. Moran, and Dr. Raju, chair.  He asked that the
     form be completed prior to January 15 if possible.
5.   Residency Requirements.
     Dean Doorenbos asked the Council to review the various
     residency requirements for graduate programs.  He wishes the
     Council to develop modified residency policies to meet needs
     of Auburn University employees while assuring that Auburn
     standards are preserved.  This topic will be on the agenda of
     the next Council meeting.
                              Rebecca H. Roden
                              Secretary
IMPORTANT DATES TO REMEMBER
January 4      Classes begin.
January 9      Last day for acceptance of approved drafts of
               doctoral dissertations for March graduation.
January 10     Last day to apply for the foreign language
               examinations.
January 16     Martin Luther King holiday.
January 28     Registration begins for Spring Quarter.
February 6     Last day for submission of approved theses to
               Graduate School in final form and last day for
               filing form 9 (report on oral examination).
                          Dean's Report
The new telephone answering system is operational. It is intended
to speed the processing of telephone calls and assist in improving
the quality of assistance to callers.
Hands on Computer Workshops designed to acquaint students with the
use of E-mail and Internet programs have been scheduled:
     Tuesday, February 7,1995      206 Comer Hall 1-5pm
     Wednesday, February 22, 1995  3350 Haley Center 8-12
     Thursday, March 2, 1995       254 Parker Hall 1-5pm
          Please advise your graduate students.
More volunteer instructors are needed and will be provided
preparation.  Please telephone Susan Tanner or Linda Hatchett at
the Graduate School, 4-4700.
Graduate Faculty nominations may be submitted through your
collegiate dean to me at any time.  Previously used criteria for
appointments will be followed for faculty from departments without
a Graduate Council approved plan.  The Graduate Council has acted
on all proposals submitted prior to the November 30 meeting.  One-
third of Auburn's graduate departments have submitted proposals.
Fifteen nominations for full membership on the Graduate Faculty and
over forty nominations for associate membership have been received
this quarter.  Most were acted upon within 48 hours.
The following were appointed as members of the Associate Graduate
Faculty:
     Piotr Koszmider          Mathematics
     Keenan Grenell      Political Science
     Douglas Watson      Political Science
Norman J. Doorenbos
Associate Vice President for Academic
Affairs and Dean of the Graduate School

 

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