MINUTES OF THE FIRST MEETING OF THE GRADUATE COUNCIL FOR 1997
Graduate Council Room 1:10-1:50 January 15, 1997
NOTE: These minutes are subject to correction and approval at a subsequent meeting.
Members of the Council with Retirement Dates:
John Pritchett (Chair), Mike Lisano (Vice Chair), Bruce Berger (August 1998), Curtis Bird (August 1997), Terry A. Byrd (August 1997), David Haney (August 1999), Jo Heath (August 1999), Jackie Mize (August 1999), Edwin T. Moran (August 1997), P.K. Raju (August 1997), T. Gilmour Reeve (August 1998), Dennis Siginer August 1998), Larry Teeter (August 1999), Sadik Tuzun (August 1997), James Weaver (August 1999), Karen Zagrodnik (student 1996-1997), Rebecca H. Roden (Secretary). 1. Approval of Minutes.
Dr. Raju moved that the minutes for the meeting of December 4, 1996, be approved. Dr. Tuzun seconded, and the motion carried.
2. Announcements.
Dr. Lisano asked the committee for the Distinguished Graduate Faculty Lectureship to meet after the Council meeting.
Dr. Pritchett asked the Credentials Committee to meet briefly after the Council meeting.
Dr. Pritchett announced that Dr. Dennis Siginer was recently appointed an associate editor of the prestigious Journal of Applied Mechanics published by the American Society of Mechanical Engineers. Just prior to that appointment, Dr. Siginer was elevated by the Board of Governors to the grade of Fellow of the American Society of Mechanical Engineers, which is one of the largest professional societies in the world with a membership in excess of 150,000. Dr. Pritchett announced that a program honoring Dr. Martin Luther King, Jr., will be held in Langdon Hall today at 4 p.m. and invited everyone to come. Mr. Fred Gray, attorney, will speak.
3. Reports.
Credentials Committee: Dr. Reeve presented the report of the Credentials Committee and moved approval of the report recommending that thirty-six faculty members be appointed or reappointed to the Graduate Faculty. Dr. Heath seconded and the motion carried. The recommendations will be forwarded to President Muse for his approval. Committee Concerning Journal Articles Used as Chapters of Theses/Dissertations: Dr. Bird, chair, presented the final version of the draft statement proposed for guidelines to be used by students who wish to use journal articles as chapters of theses/dissertations. (See minutes for November 20 and December 4, 1996.) Ms. Ilga Young, thesis/dissertation evaluator in the Graduate School and committee member, was present for the report. Dr. Pritchett asked Council members to study the report and discuss it with faculty members. Action will be taken at the next meeting. Graduate Student Organization: Ms. Zagrodnik distributed copies of the Research Forum Application Form that students should use to apply to participate in the Research Forum on April 16, 1997. A copy of an abstract should be submitted with the application. The deadline is February 10, and forms may be obtained from the GSO office in Foy Union. Ms. Zagrodnik said that the GSO Times is being published again after a dormant period. It is distributed to all graduate students.
The GSO is working with University officials so that the tuition payments for graduate student assistants can be made easier by dividing the tuition into three equal payments and having the money deducted from assistants’ pay checks over three months per quarter. A survey of interest is being conducted. This plan would be only for GTA’s and GRA’s and would have to be approved by the Board of Trustees.
Dr. Pritchett stated that calls have gone out for the following: (1) Nominations for the Merriwether Fellowship (three awards will be made again this year). (2) Nominations for outstanding graduate students. Ten doctoral students and ten master’s students will be selected. (3) Applications for Graduate Student Research Awards (for thesis-and dissertation-option students only). The deadline for applications is February 21.
Ms. Zagrodnik said that the GSO budget for 1997-98 has been submitted to the Student Activities Committee of the Student Government Association and that committee will decide whether the budget should go to the SGA. The GSO is sponsoring three job information seminars for graduate students, which will be held in the computer resource room of Ralph Brown Draughon Library. The first is scheduled for 4 p.m. on January 22. The seminars are limited to 60 people each.
4. Initial Consideration of Graduate Retention Standards.
Dr. Pritchett distributed information from seven universities concerning graduate retention standards. He will appoint a subcommittee to study retention standards at Auburn and make a recommendation to the Council. The subcommittee membership is Ed Moran, David Haney, Jackie Mize, Gil Reeve, and Jo Heath, chair. John Pritchett, Mike Lisano, and Rebecca Roden will serve in an ex officio capacity as resource persons. Rebecca H. Roden Secretary
Graduate Council Room 1:10-2:15 January 29, 1997 NOTE: These minutes are subject to correction and approval at a subsequent meeting. Members of the Council with Retirement Dates:
John Pritchett (Chair), Mike Lisano (Vice Chair), Bruce Berger (August 1998), Curtis Bird (August 1997), Terry A. Byrd (absent) (August 1997), David Haney (August 1999), Jo Heath (August 1999), Jackie Mize (August 1999), Edwin T. Moran (August 1997), P.K. Raju (Raju) (August 1997), T. Gilmour Reeve (August 1998), Dennis Siginer August 1998), Larry Teeter (August 1999), Sadik Tuzun (absent) (August 1997), James Weaver (August 1999), Karen Zagrodnik (student 1996-1997), Rebecca H. Roden (Secretary). 1. Approval of Minutes.
Dr. Bird moved that the minutes for the meeting of January 15, 1997, be approved. Dr. Moran seconded, and the motion carried.
Dr. Heath requested the Graduate Retention Standards Committee to meet following the Council meeting.
Credentials Committee: Dr. Reeve presented the report of the Credentials Committee and moved approval of the report recommending that thirty faculty members be appointed or reappointed to the Graduate Faculty. Dr. Heath seconded and the motion carried. The recommendations will be forwarded to President Muse for his approval. Four nominations are being held for additional information.
Committee Concerning Journal Articles Used as Chapters of Theses/Dissertations: Dr. Bird, chair, presented a revised version of the draft statement proposed for guidelines to be used by students who wish to use journal articles as chapters of theses/dissertations. (See minutes for January 15, 1997, No. 3.) Ms. Ilga Young, thesis/dissertation evaluator in the Graduate School and committee member, was present for the report. Following considerable discussion of the committee’s proposed guidelines, Dr. Pritchett asked Dr. Bird and Dr. Haney to incorporate suggestions and comments made by Council members into the draft. He will then send the proposed guidelines with a cover letter to all Graduate Program Officers and ask that they give the Graduate Council the benefit of their review. Graduate Student Organization: Ms. Zagrodnik distributed copies of the GSO Times. It is being sent to all graduate students and is scheduled for publication fall, winter, and spring quarters. The GSO budget for 1997-98 has been approved by the Student Activities Committee to go to the Student Government Association for approval. The GSO hopes to get the requested amount of funds. Ms. Zagrodnik said that the GSO is still working with University officials to obtain approval for graduate assistants’ tuition payments to be deducted from pay checks over three months per quarter.
Return to Graduate Council Minutes index
MINUTES OF THE THIRD MEETING OF THE GRADUATE COUNCIL FOR 1997
Graduate Council Room 1:10-2:20 February 12, 1997 NOTE: These minutes are subject to correction and approval at a subsequent meeting. Members of the Council with Retirement Dates:
John Pritchett (Chair), Mike Lisano (Vice Chair), Bruce Berger (August 1998), Curtis Bird (August 1997), Terry A. Byrd (August 1997), David Haney (August 1999), Jo Heath (August 1999), Jackie Mize (August 1999), Edwin T. Moran (August 1997), P.K. Raju (Raju) (August 1997), T. Gilmour Reeve (August 1998), Dennis Siginer August 1998), Larry Teeter (absent) (August 1999), Sadik Tuzun (August 1997), James Weaver (August 1999), Karen Zagrodnik (student 1996-1997), Rebecca H. Roden (Secretary). 1. Approval of Minutes.
Dr. Tuzun moved that the minutes for the meeting of January 29, 1997, be approved. Dr. Bird seconded, and the motion carried.
Dr. Lisano asked that the committee to select this year’s outstanding graduate students meet with him after the Council meeting,
Dr. Pritchett requested the Credentials Committee to meet following the Council meeting.
Credentials Committee: Dr. Reeve presented the report of the Credentials Committee recommending that ten faculty members be appointed or reappointed to the Graduate Faculty. Dr. Raju seconded and the motion carried. Two additional nominations were found not to meet required criteria and standards and were returned. The recommendations for appointment will be forwarded to President Muse for his approval.
Committee Concerning Journal Articles Used as Chapters of Theses/Dissertations: Dr. Bird, chair, presented a draft statement proposed for guidelines to be used by students who wish to use journal articles as chapters of theses/dissertations that he and Dr. Haney revised to incorporate suggestions and comments made at the last Council meeting. Following discussion, Dr. Pritchett said that he will send the proposed guidelines to departments for review.
Graduate Retention Standards Committee: Dr. Heath, chair, presented a report of the subcommittee on Graduate Retention Standards (see Minutes for January 15, 1997, No. 4). Following discussion of the report, which follows, Dr. Pritchett asked the Council to discuss it with departments and solicit input. The report will be considered further at the next meeting.
Graduate Council Retention Subcommittee Proposal
We recommend that the following two steps be taken:
(1) Institution of a “Probationary period with possible dismissal” policy for graduate students who begin their studies after August 1997.
Currently two of the rules are that (a) in order to graduate, a graduate student must have a cumulative grade-point average of at least 3.0 on all courses attempted carrying graduate credit and (b) a deficiency of sixteen or more honor points in the student’s overall academic record, including undergraduate courses taken as a graduate student, will result in dismissal.
We recommend that to these two rules we add another:
(c) if, at the end of any term, the number of honor points in a student’s overall academic record, including undergraduate courses taken as a graduate student, falls between -1 and -15, inclusive, the student is put on probation and has two additional quarters in which to raise the honor-point total to 0 or above. If at the end of the second probationary quarter the honor-point total remains negative, the student will be dismissed. Reinstatement procedures are the same as those for students dismissed for a deficiency of sixteen or more honor points.
(2) Issue a request, with explanation, to the Auburn University graduate programs that some courses be changed from graded to S/U. Graduate Student Organization: Ms. Zagrodnik announced that the GSO budget for 1997-98 has been approved by the Student Government Association. She also requested Council members to send letters to department heads/chairs and deans asking for financial support for the Research Forum. They will be contacted by graduate students for support.
MINUTES OF THE FOURTH MEETING OF THE GRADUATE COUNCIL FOR 1997
Graduate Council Room 1:10-1:50 February 26, 1997
John Pritchett (Chair), Mike Lisano (Vice Chair), Bruce Berger (absent) (August 1998), Curtis Bird (August 1997), Terry A. Byrd (August 1997), David Haney (August 1999), Jo Heath (August 1999), Jackie Mize (August 1999), Edwin T. Moran (August 1997), P.K. Raju (absent) (August 1997), T. Gilmour Reeve (August 1998), Dennis Siginer August 1998), Larry Teeter (August 1999), Sadik Tuzun (August 1997), James Weaver (August 1999), Karen Zagrodnik (student 1996-1997), Rebecca H. Roden (Secretary). 1. Approval of Minutes.
Dr. Heath moved that the minutes for the meeting of February 12, 1997, be approved. Dr. Tuzun seconded, and the motion carried.
Dr. Pritchett announced: (1) There will be no Graduate Council meeting March 12. (2) The Distinguished Graduate Faculty Lecturer for 1996-97 is Dr. Chris Rodger, Department of Discrete and Statistical Sciences. The lecture will be on May 21. (3) Dr. Pritchett is serving on the steering committee for the quarter-to-semester transition. Dr. Christine Curtis is coordinator, and the committee has drafted a document of guiding principles and guidelines for conversion to the semester system. (4) Dr. Parks, Provost, has distributed information on the budget for the coming year and asked deans to address special needs. Dr. Pritchett has requested 50 tuition fellowships for doctoral students for 1997-98, to be increased to 100 the second year, 150 the third year, and 200 the fourth year.
Credentials Committee: Dr. Reeve presented the report of the Credentials Committee and moved that five faculty members be appointed to the Graduate Faculty. Dr. Bird seconded and the motion carried. The recommendations for appointment will be forwarded to President Muse for his approval. Curriculum Committee: Mrs. Roden presented the report of the Curriculum Committee and moved that it be approved. Dr. Weaver seconded and the motion carried. The following courses were approved for graduate credit:
Botany and Microbiology: BY 645 Plant Metabolism
Fisheries and Allied Aquacultures: FAA 540 Aquaculture Production I FAA 541 Aquaculture Production II
Note: The committee deferred action on BY 540, FY 547, FY647, and PLP 661 until further information can be obtained.
Graduate Retention Standards Committee: At the meeting on February 12, 1997, Dr. Pritchett requested the Council to discuss with colleagues the “Graduate Council Retention Subcommittee Proposal” presented by Dr. Heath (see minutes for February 12, No. 3, for proposal). At today’s meeting, Council members reported their findings and discussed the proposal. By consensus, one change was made in No.1 (c) : “of enrollment” was added so that (c) reads “if, at the end of any term, the number of honor points in a student’s overall academic record, including undergraduate courses taken as a graduate student, falls between -1 and -15, inclusive, the student is put on probation and has two additional quarters of enrollment in which to raise the honor-point total to 0 or above.” Dr. Weaver moved that the report as amended be approved. Dr. Teeter seconded and the motion carried.
If approved by the Academic Standards Committee and the University Senate, the new retention requirements will become effective for students who begin their graduate studies after August 1997.
Some Council members thought that the grade-point average required for graduation should be raised for doctoral students but others did not agree.
Graduate Student Organization: Ms. Zagrodnik announced that the Auburn University Graduate and Professional Students Appreciation Week will be April 9-16, culminating with the Research Forum on the 16th. She also expressed appreciation for financial support that is coming in to the GSO for the Research Forum. Return to Graduate Council Minutes index MINUTES OF THE FIFTH MEETING OF THE GRADUATE COUNCIL FOR 1997
Graduate Council Room 1:10-2:10 April 23, 1997 NOTE: These minutes are subject to correction and approval at a subsequent meeting. Members of the Council with Retirement Dates:
John Pritchett (Chair), Mike Lisano (Vice Chair), Bruce Berger (August 1998), Curtis Bird (August 1997), Terry A. Byrd (August 1997), Kai Chang (substitute for Dennis Siginer) (August 1998), David Haney (August 1999), Jo Heath (August 1999), Jackie Mize (August 1999), Edwin T. Moran (August 1997), P.K. Raju (absent) (August 1997), T. Gilmour Reeve (August 1998), Larry Teeter (absent) (August 1999), Sadik Tuzun (August 1997), James Weaver (August 1999), Karen Zagrodnik (absent) (student 1996-1997),Rebecca H. Roden (Secretary). 1. Approval of Minutes.
Dr. Haney moved that the minutes for the meeting of February 26, 1997, be approved. Dr. Heath seconded, and the motion carried.
Dr. Pritchett announced that Dr. Dennis Siginer is on a sabbatical this quarter and that former Council member Dr. Kai Chang will substitute for him. Also, Dr. Larry Teeter will be unable to attend meetings this quarter. A substitute will be namedfor him.
Dr. Pritchett told the Council that the GSO Research Forum held April 16 was well attended and was the best to date. The graduate students did an outstanding job.
In response to a request from a Council member for comments concerning Dr. Muse’s address to the University Senate on April 8, Dr. Pritchett is attaching a copy of the President’s “State of the University Address” made on that date. One Council member suggested that President Muse be invited to meet with the Graduate Council.
Curriculum Committee: Mrs. Roden presented the report of the Curriculum Committee and moved that it be approved. Dr. Bird seconded and the motion carried. The following courses were approved for graduate credit:
Botany and Microbiology: BY 540 Principles of Plant Physiology
Educational Foundations, Leadership and Technology: EDL 741 Educational Forecasting (from EDL 641) EDL 785 Administrative Organization and Behavior (from EDL 685) Forestry: FY 547 Geographic Information Systems Applications in Forestry FY 647 Geographic Information Systems Applications in Natural Resources
Management: MN 530 The Business of Sports
Plant Pathology: PLP 661 Biocontrol of Plant Pathogens (from PLP 513)
Note: The committee discussed proposed course PH 622 Anaerobic Bacteriology but deferred action until further information can be obtained.
4. Manuscript Format for Theses/Dissertations.
Following the Council meeting on January 29, 1997, Dr. Bird and Dr. Haney incorporated suggestions and comments made by Council members into the draft statement proposed for guidelines to be used by students who wish to use journal articles as chapters of theses/dissertations. Dr. Pritchett then sent the proposed guidelines with a cover letter to all Graduate Program Officers for review. At today’s meeting, Dr. Pritchett gave all responses from departments to Dr. Bird for consideration by the committee.
5. Discussion of Minimal Hours for Graduate Degrees/Semester Transition.
Dr. Pritchett distributed information concerning transition from quarter to semester credit hours for graduate degrees and asked what sort of refinement we need to make. He also asked what constitutes a full-time graduate student at Auburn University on the semester system. [Currently, a graduate student must be registered for 10 quarter hours to be certified full time.] Following discussion, Dr. Haney moved that a full-time graduate student will be defined as one who is registered for nine semester hours. Dr. Tuzun seconded and the motion carried. Dr. Pritchett will reconstitute the committee appointed February 15, 1995, to study minimum credit hours required for doctoral degrees to make recommendations concerning minimal semester hours required for graduate degrees. [See minutes for February 15, 1995.]
MINUTES OF THE SIXTH MEETING OF THE GRADUATE COUNCIL FOR 1997
Graduate Council Room; 1:10-2:50; May 7, 1997 Important Note for May 21st Meeting: Dr. Michael Moriarity, Vice President for Research, will attend the May 21st Council meeting to discuss issues of interest. NOTE: These minutes are subject to correction and approval at a subsequent meeting.
Members of the Council with Retirement Dates: John Pritchett (Chair), Mike Lisano (Vice Chair)(absent), Bruce Berger (August 1998), Curtis Bird (August 1997), Terry A. Byrd (August 1997), Kai Chang (substitute for Dennis Siginer) (August 1998), David Haney(absent) (August 1999), Jo Heath (Augus t 1999), Jackie Mize (August 1999), Edwin T. Moran (absent) (August 1997), P.K. Raju (August 1997), T. Gilmour Reeve (August 1998), David South (substitute for Larry Teeter) (August 1999), Sadik Tuzun (August 1997), James Weaver (August 1999), Karen Zagr odnik (absent) (student 1996-1997), Rebecca H. Roden (Secretary). 1. Approval of Minutes. Dr. Tuzun moved that the minutes for the meeting of April 23, 1997, be approved, Dr. Raju seconded and the motion carried. 2. Announcements.
Dr. Pritchett announced the following: (A) Dr. Chris Rodger, Alumni Professor, Department of Discrete and Statistical Sciences, will present the Distinguished Graduate Faculty Lecture on Wednesday, May 21, at 4:00 p.m. in Room 151, Chemistry Building. A reception will follow in the Chemistry Building foyer. Dr. Rodger’s lecture is entitled “Discrete Mathematics Today.”
(B) The annual Graduate Student Recognition Program will be at 4:00 p.m. Wednesday, May 28, in Room 208 of Foy Union Building. The top ten master’s students and the top ten doctoral students plus the Merriwethe r Fellows will be honored. (C) Dr. Mike Lisano is absent at today’s meeting because of the death of his father. Burial will be in Houston, Texas. (D) Dr. David South, School of Forestry, will substitute for Council member Dr. Larry Teeter, for the remainder of this quarter. 3. Reports. Curriculum Committee: Mrs. Roden presented the report of the Curriculum Committee recommending approval of three new courses in chemical engineering and a proposed non-thesis option Master of Science degree in the Department of Ge ology. She moved approval of the proposed courses [which follow]. Dr. Chang seconded and the motion carried. Chemical Engineering : CHE 671 Introduction to Research Seminar CHE 672 Advanced Process Design Seminar CHE 719 Advanced Topics in Computer Control Systems Mrs. Roden then moved approval of the proposed non-thesis option Master of Science degree in the Department of Geology that will be offered in addition to the thesis-option Master of Science. Dr. Reeve seconded. Following discussion, the motion c arried by a vote of 7 to 3. Course requirements for this degree are 60 credits hours in geology or departmentally appr oved, related disciplin es. A minimum of 45 of these credit hours must be in 500- and 600-l evel GL Courses. The student may use up to a maximum of 8 credit hours in GL 680 (Directed Studies/Readings) toward the 60 hours required for the non-thesis option. A final written GL 680 report will be required for each directed study or reading project undertaken. A comprehensive examination based on the geology courses taken in the M.S. program of study will be required also. All other requirements as set by the Department of Geology and the Graduate School for graduation with a thesis-option M.S. in Geology will apply to the non-thesis option. Dr. Weaver suggested that the appropriate notation indicating “thesis option” or “non-thesis option” should be posted on the student’s transcript. Dr. Pritchett will consult the Registrar concerning this suggestion. 4. Follow-up on Manuscript Format for Theses/Dissertations. Dr. Bird reviewed for the Council comments and suggestions received from departments concerning the draft statement proposed for guidelines to be used by students for manuscript format for theses/dissertations. Discussion followed (including a ppropriate use of the acknowledgment page). Dr. Pritchett asked Dr. Bird to prepare a final draft of the guidelines, which will be on the agenda for the next meeting. 5. Consideration of Draft Statement on 500-Level Courses and Forms for Quarter to Semester Transition for Existing Graduate Programs and Minors. The Council considered a draft entitled “Clarification of the Definition and Use of 500-Level Courses” prepared by the Graduate Council Curriculum Committee. The document articulates the appropriate use of 500-level courses in graduate instruction and states the role of the Graduate Council in reviewing proposed 500-level courses. Following discussion and revision, Dr. Reeve moved that the first reading of the draft be approved with final action to be taken at the next meeting. Dr. Weaver seconded and the motion carried. The document will be carried in the minutes after final approval. One of the revisions that was approved was that an instructor for a 500-level course must hold graduate faculty status or be approved by the Dean of the Graduate School.
Dr. Reeve presented two proposed forms to be used by departments for semester transition: (1) for existing graduate programs and (2) for existing graduate minors. The forms were discussed and changes made by the Council. Dr. Reeve moved that Ite ms 2 and 3 from the “Clarification of the Definition and Use of 500-Level Courses” be incorporated in the form as a justification for graduate credit for 500-level and above courses. Dr. Heath seconded and the motion carried. The revised forms were approved by consensus of the Council and will go to the University Curriculum Committee for final approval. Return to Graduate Council Minutes index MINUTES OF THE EIGHTH MEETING OF THE GRADUATE COUNCIL
Graduate Council Room 1:10-2:30 P.M. June 4, 1997
Next Meeting: June 25, 1997, 1:10 P.M. Note: These minutes are subject to correction and approval at a subsequent meeting. Members of the Council
with Retirement Dates:
John Pritchett (Chair), Mike Lisano (Vice Chair), Steve McFarland (Secretary), Bruce Berger (August 1998), Curtis Bird (August 1997), Terry A. Byrd (August 1997), Kai Chang (substitute for Dennis Siginer, August 1998), David Haney (August 1999), Jo Heath (August 1999), Jackie Mize (August 1999), Edwin T. Moran (August 1997), P. K. Raju (August 1997), T. Gilmour Reeve (August 1998), David South (substitute for Larry Teeter, August 1999), Sadik Tuzun (August 1997), James Weaver (August 1999), Alexander Magg (student 1997-1998).
Members Absent:
Byrd, Chang, Moran, South, Weaver
1.APPROVAL OF MINUTES
Minutes of May 21, 1997, Council meeting approved without correction.
1.ANNOUNCEMENTS 1.Pritchett introduced Alexander Magg (09 EPG), president of the Graduate Student Organization for 1997-1998. 2.Pritchett announced a retirement reception for Rebecca Roden from 3:30 to 5:00 P.M. in Ballroom B of the Auburn University Conference Center on June 11, 1997. 3.Pritchett announced the appointment of Steve McFarland (History) as Interim Associate Dean of the Graduate School. 4.Pritchett announced that President Muse had approved Assistant Dean Emeritus status for Rebecca Roden and read a resolution thanking Roden for her many years of service to the Graduate School. The resolution was moved, seconded, and approved unanimously. (See Attachment 1) 1.REPORTS
1.Proposed change in name of Department of Agricultural Engineering to Department of Biosystems Engineering
Paul Turnquist (Head, Agricultural Engineering) presented a history of the Department of Agricultural Engineering and an explanation of the need for a new departmental name to represent its broadened scope and general shift from an agricultural focus to a biological focus. Council member questioned Turnquist about the department’s connection to the School of Engineering, the nationwide trends in similar departments, and of possible overlaps with other Auburn programs. Mize moved the approval of the department name change and Raju seconded. The motion carried without opposition. 1.Committee Reports 1.The Credentials Committee (Reeve) presented 10 nominations for initial or reappointment to the graduate faculty. The recommendation was moved, seconded, and carried without opposition. 2.The Graduate Student Organization (Magg) reported on its recent meeting, including the election of a new executive committee and a presentation by Christine Curtis (Chemical Engineering) on the transition from quarters to semesters. Pritchett announced that transition guidelines specify a goal of protecting faculty and students, but should be expanded to include graduate teaching assistants. The GSO is concerned about the transition’s impact on course series. The GSO is also trying to increase funding for its travel fund. 3.The Transition Committee (Haney) presented a proposed revision (See Attachment 2) of the Bulletin concerning minimum and maximum hours required for graduate students and residency requirements. After discussion, Pritchett encouraged Council members to present the proposed revisions to their departments and schools for comment. 4.Heath presented a resolution on “centers of excellence.” After discussion, Pritchett asked Heath, Reeve, and Haney to rework the language of the resolution for future Council consideration. 5.Bird presented revised guidelines (See Attachment 3) for manuscript format for theses and dissertations. Pritchett recommended altering the language requiring research to be performed at Auburn, McFarland recommended replacing “first author” with “primary author,” and Reeve recommended making the new guidelines effective for theses and dissertations beginning the fall quarter, 1997. Tuzun moved adoption as amended, seconded by Heath. The motion carried without opposition.
Stephen L. McFarland
Secretary
IMPORTANT DATES TO REMEMBER
June 25 Graduate Council Meeting, 1:10 P.M., Hargis Hall
July 9 Graduate Council Meeting, 1:10 P.M., Hargis Hall
July 23 Graduate Council Meeting, 1:10 P.M., Hargis Hall
August 20 Graduate Council Meeting, 1:10 P.M., Hargis Hall
June 23 Last day for acceptance of approved drafts of doctoral dissertations
June 23 Last day to apply for foreign language examinations
July 1-14 Submission of thesis rough drafts for format check
July 10 Foreign language examinations
July 21 Last day for submission of approved theses to Graduate School in final
form and last day for filing Form 9 (report of thesis-option final oral
examination)
August 8 Last day for doctoral and non-thesis final oral examinations
August 15 Last day for submission of final copies of dissertations to Graduate
School
August 29 Last day for students to request graduation applications in the Graduate
School for December graduation (students must be registered no later
than the fifth class day to graduate)
ATTACHMENT 1 Whereas Rebecca H. Roden has served Auburn University and the Graduate School for 41 years; and
Whereas her service has been characterized by a deep and abiding loyalty and personal commitment to the faculty, staff and graduate students of the University; and
Whereas Rebecca has provided constant leadership in establishing superior standards for quality and integrity in graduate education at Auburn University; and
Whereas, on June 1, 1997, Rebecca has commenced a new chapter in her life with her retirement from Auburn University;
Therefore be it
Resolved that the Graduate Council, on behalf of the faculty, staff, students and administration of Auburn University, unanimously commends Rebecca for her 41 years of personal dedication and commitment and expresses deepest appreciation and gratitude for her unmatched contributions to the Graduate School and graduate education at Auburn University.
Unanimously adopted this fifth day of June, 1997.
ATTACHMENT 2 Following are PROPOSED revisions of the Bulletin for the transition from quarters to semesters.
1. Minimum hour requirements for the Ph.D., and minimum number of
graded hours of course work required while in 09 status (p. 190):
Original:
The Graduate School requires a minimum of 46 hours of graded
(e.g. A, B, C) graduate course work (600-level and above) beyond
the bachelor’s degree, at least 30 hours of which must be
completed under 09 classification at Auburn University. A
doctoral student must also complete 46 hours of additional course
work (may include ungraded courses, 500-level courses, 699 and
799).
Revised:
The Graduate School requires a minimum of 30 hours of graded
(e.g., A, B, C) course work at the 600-level and above beyond the
bachelor’s degree, at least 18 hours of which must be completed
at Auburn University. A doctoral student must also complete 30
hours of additional course work (may include ungraded courses,
500-level courses, 699 and 799).
2. Residency Requirement (p. 189):
A significant part of the Doctor of Philosophy or Doctor of
Education program is the residency year. This can be satisfied by
the student’s completing a minimum of 30 hours of on-campus
course work during three consecutive quarters following
classification as a doctoral student (09 designation). During
this residency year, the doctoral student shall enroll for a
minimum of 10 hours each quarter, a minimum of five hours of
which shall be in graded (e.g. A, B, C) course work.
the student’s completing a minimum of 18 hours of on-campus
course work at the 500-level or above during two consecutive
semesters following classification as a doctoral student (09
designation). At least nine of these 18 hours shall be in graded
(e.g., A, B, C) course work. During this residency year, the
doctoral student shall enroll for a minimum of 9 hours each
semester, no fewer than three hours of which shall be in graded
(e.g., A, B, C) course work.
ATTACHMENT 3 Dissertation and Thesis Format
One of two possible formats may be used in the writing of the dissertation/thesis: a traditional format or manuscript format. Either format may be used but these guidelines should be considered as establishing minimum requirements and many disciplines/departments have additional preferences or requirements. Students should clarify these preferences with their advisory committee prior to beginning to write the dissertation/thesis.
A majority of the actual research and the writing of each paper must represent the efforts of the primary student author and not collaborators. The research should represent work performed while in the graduate program at Auburn University. The student must be primary author of each manuscript and normally would share authorship only with the major professor. Papers that include other authors can be used provided the efforts of the other authors represent less than half of the total effort. The primary (student) author’s effort should represent, in the judgment of the faculty supervisor and the student’s advisory committee, a majority of the total effort expended in performing the research and preparing the manuscript (51% or more).
Traditional Format •certificate of approval •title page •copyright page (for dissertations) or copyright permission (for theses) •vita (optional) •abstract •acknowledgments (optional, 1 page maximum) •style manual page •table of contents •lists of tables (if required) •list of figures (if required) •body of the creative work (format directed by advisory committee)
if appropriate, the following format may be used •introduction •literature review •statement of research objectives (if not explicitly stated in the literature review) •body of the work (methods & materials, results and discussion in scientific disciplines) •overall conclusion (if not explicitly stated in the discussion) •cumulative bibliography (if required) •appendices (as required)
Manuscript Format •certificate of approval •title page •copyright page (for dissertations) or copyright permission (for theses) •vita (optional) •abstract •acknowledgments (optional, 1 page maximum) •style manual page •table of contents •list of tables (if required) •list of figures (if required) •introduction •literature review (prepared as a separate chapter) •statement of research objectives (if not explicitly stated in the literature review) •one or more chapters that should be self contained journal or publication manuscripts •overall conclusion •cumulative bibliography •appendices (as required)
Format Rules for Individual Sections
Acknowledgments
A one-page acknowledgment can be included. Appropriate comments include a statement acknowledging the contributions by the supervisor in the first sentence followed by additional sentences acknowledging the contributions of others including the advisory committee and collaborators. It is particularly important to acknowledge co-authors of manuscripts submitted, or to be submitted, for publication (see format for manuscript chapters below).
Introduction
The introduction should include a clear statement of the student’s purpose or hypothesis to be tested, an overview of the problem or subject as it is known form the literature and a broad statement summarizing the findings of the student’s study.
Literature Review
The literature review should be composed of a comprehensive review of all background knowledge and circumstances pertinent to the subject of the dissertation/thesis. It should include a thorough discussion and full literature review (normally considered too long and unnecessary in journal articles and other academic publications). Presentation and mastery of this material is a critical component of the student’s development as a scholar and it is important to the growth of the discipline. The review should provide a unique and valuable reference resource for other scholars in the field of study.
Statement of Research Objectives
This statement should consist of a concise series of specific objectives to be addressed by the research published in the dissertation/thesis. They should follow as natural questions to be posed given the preceding review of the current literature and the state of knowledge in the discipline.
Manuscript Chapters (appropriate when using the manuscript format)
Each chapter represents a single manuscript (usually a paper or manuscript submitted or to be submitted to a peer-reviewed scholarly journal). A paper can be used (fully or in parts) only in one thesis/dissertation at Auburn University or elsewhere and should be included in the bibliography. If a paper is published originally as a multi-authored publication, the additional authors should be acknowledged on the acknowledgments page. Each manuscript should be written according to the guidelines of the publication or journal to which it was or is to be submitted with the following exceptions.
•Each chapter should begin with a title page that includes the chapter title and continues with the text. No other information, such as author’s names, should be included on chapter title pages. The format for the title page for each chapter should be identical. •The figures and legends (if included) should be inserted into the text in accord with the format rules described below. •All references to published literature should be cited by author’s name(s) and year in one cumulative alphabetical list after the conclusions as described below. •Only full papers can be included as a chapter of a dissertation/thesis. Chapters that have been submitted as rapid publications, short papers, brief reports or letters are not sufficiently detailed for inclusion in the dissertation/thesis chapter format and must be rewritten as full papers to be included as chapters. The abbreviated styles accepted by some journals should be expanded to include sufficient detail to replicate the research presented. •The inclusion of one or more additional chapters of material, in the format described, that are unlikely to be published separately, is permitted provided that the same rules regarding format are observed.
Figures and Legends
All figures (if included) should be numbered cumulatively and consecutively from beginning to end including all chapters and appendices. The figures and legends should be inserted into the text after, but as near as possible to, the point where they are first mentioned in the text. In order to be visible when the figure is viewed, the legend should be placed either in the lower part of the figure page or inserted as the preceding page (but facing the figure). It can also be inserted as the preceding page in the normal orientation facing away from the figure. The style of the legend should conform to one of the approved style manuals and be noted on the style manual page. The style selected should be used throughout the dissertation/thesis. Overall Conclusion
The discussion/body or last chapter section should be followed by an overall conclusion. The section should be composed of a brief restatement of the important conclusions presented in the dissertation/thesis. This section is particularly important and should be somewhat longer if a chaptered format is selected as this is the only section that will describe the importance of the work in a comprehensive manner.
Bibliography
The bibliography should appear in one location at the end of the dissertation/thesis ahead of any appendices and should be cumulative for all cited references. All citations in the bibliography should be listed alphabetically and should conform to a single format that is accepted as standard within the student’s discipline, as determined by the student’s advisory committee (numbered citations in the text are not acceptable). Separate bibliographies for each chapter should not be included.
Copyright
The copyright page (for dissertations) or copyright permission of the author (for theses) should appear on a separate page following the main title page for the dissertation/thesis in the format shown in the examples (p.* for dissertations, p.* for theses).
Appendices
Appendices may be included as a means to publish relevant ancillary data or discussion that is not directly related to the unifying theme of the dissertation/thesis. The majority of such work must still represent the work of the student and can include supporting data, materials or discussion not included in the body/chapters or other work completed by the student that is not included in the main dissertations/thesis. The format can include individual figures with legends, text alone or whole chapters. The same format rules apply to the rest of the dissertation/thesis also apply to appendices. Any references included in the appendices should be included in the comprehensive bibliography.
Adopted June 4, 1997 MINUTES OF THE FIRST MEETING OF THE GRADUATE COUNCIL FOR 1997
Return to Graduate Council Minutes index MINUTES OF THE THIRD MEETING OF THE GRADUATE COUNCIL FOR 1997
Return to Graduate Council Minutes index MINUTES OF THE FOURTH MEETING OF THE GRADUATE COUNCIL FOR 1997
Dr. Pritchett distributed information concerning transition from quarter to semester credit hours for graduate degrees and asked what sort of refinement we need to make. He also asked what constitutes a full-time graduate student at Auburn University on the semester system. [Currently, a graduate student must be registered for 10 quarter hours to be certified full time.] Following discussion, Dr. Haney moved that a full-time graduate student will be defined as one who is registered for nine semester hours. Dr. Tuzun seconded and the motion carried. Dr. Pritchett will reconstitute the committee appointed February 15, 1995, to study minimum credit hours required for doctoral degrees to make recommendations concerning minimal semester hours required for graduate degrees. [See minutes for February 15, 1995.] MINUTES OF THE SIXTH MEETING OF THE GRADUATE COUNCIL FOR 1997
Dr. Reeve presented two proposed forms to be used by departments for semester transition: (1) for existing graduate programs and (2) for existing graduate minors. The forms were discussed and changes made by the Council. Dr. Reeve moved that Ite ms 2 and 3 from the “Clarification of the Definition and Use of 500-Level Courses” be incorporated in the form as a justification for graduate credit for 500-level and above courses. Dr. Heath seconded and the motion carried. The revised forms were approved by consensus of the Council and will go to the University Curriculum Committee for final approval. MINUTES OF THE FIRST MEETING OF THE GRADUATE COUNCIL FOR 1997
Dr. Reeve presented two proposed forms to be used by departments for semester transition: (1) for existing graduate programs and (2) for existing graduate minors. The forms were discussed and changes made by the Council. Dr. Reeve moved that Ite ms 2 and 3 from the “Clarification of the Definition and Use of 500-Level Courses” be incorporated in the form as a justification for graduate credit for 500-level and above courses. Dr. Heath seconded and the motion carried. The revised forms were approved by consensus of the Council and will go to the University Curriculum Committee for final approval. MINUTES OF THE EIGHTH MEETING OF THE GRADUATE COUNCIL
Dr. Reeve presented two proposed forms to be used by departments for semester transition: (1) for existing graduate programs and (2) for existing graduate minors. The forms were discussed and changes made by the Council. Dr. Reeve moved that Ite ms 2 and 3 from the “Clarification of the Definition and Use of 500-Level Courses” be incorporated in the form as a justification for graduate credit for 500-level and above courses. Dr. Heath seconded and the motion carried. The revised forms were approved by consensus of the Council and will go to the University Curriculum Committee for final approval.
MINUTES OF THE EIGHTH MEETING OF THE GRADUATE COUNCIL
Adopted June 4, 1997
MINUTES OF THE NINTH MEETING OF THE GRADUATE COUNCIL
Graduate Council Room 1:10-2:17 P.M. June 25, 1997
Next Meeting: July 9, 1997, 1:10 P.M.
Note: These minutes are subject to correction and approval at a subsequent meeting.
Members of the Council
John Pritchett (Chair), Mike Lisano (Vice Chair), Steve McFarland (Secretary), Bruce Berger (August 1998), Curtis Bird (August 1997), Terry A. Byrd (August 1997), Dennis Siginer (August 1998), David Haney (August 1999), Jo Heath (August 1999), Jackie Mize (August 1999), Edwin T. Moran (August 1997), P. K. Raju (August 1997), T. Gilmour Reeve (August 1998), Larry Teeter (August 1999), Sadik Tuzun (August 1997), James Weaver (August 1999), Alexander Magg (student 1997-1998).
Bird, Byrd, Berger
1. APPROVAL OF MINUTES
Minutes of June 4, 1997, Council meeting approved without correction.
2. ANNOUNCEMENTS
A. Pritchett announced that a team from the University of Tennessee will be on campus Thursday, June 26, 1997, to discuss Tennessee’s transition from the quarter to the semester system.
B. Pritchett announced that Provost Parks was interested in accumulating data on GTA stipends and the effect of tuition increases on those stipends.
C. Maag announced a GSO meeting on July 1, 1997, at 5:00 P.M. in Foy 203 to discuss supplemental health insurance.
3. REPORTS
A. Graduate Council Resolution on “Centers of Excellence”
Haney, Heath, and Reeve presented a draft resolution on the President’s call for “centers of excellence” in the graduate program. Pritchett suggested changing “synergetic” to “synergistic.” Tuzun suggested adding a reference to the President’s state of the university address. Discussion focused on the costs of various graduate programs compared to the tuition revenue generated, the role of GTAs in contributing to these numbers, and on the inclusion of references to research and outreach. The resolution is to be forwarded to President Muse, Provost Parks, Associate Provost Moriarty, and all graduate program officers. Reeve moved adoption and Haney seconded. The resolution (see Attachment 1) carried without opposition.
B. Transition Committee Revision of Bulletin (see Attachment 2)
1. Haney moved and Heath seconded the adoption of new minimum hours for the Ph.D. for the transition from quarters to semesters. The motion carried without opposition.
2. Haney moved and Heath seconded the adoption of new residency requirements for the transition from quarters to semesters. The motion carried without opposition.
3. Haney moved and Heath seconded the adoption of new limits on graduate student course loads in a given semester for the transition from quarters to semesters. The motion carried without opposition.
ATTACHMENT 1
GRADUATE COUNCIL RESOLUTION
Concerning the impact on graduate education of the President’s proposal (the State of the University Address of April 8, 1997) to develop a limited number of research areas as “centers of excellence” and to phase out other research areas.
Whereas it is essential to the integrity of Auburn’s graduate and undergraduate instructional programs as well as research and outreach programs that the University offer a comprehensive range of graduate programs,
Whereas Auburn’s undergraduate and graduate programs are synergistic, each strengthening the other so that the whole is greater than the sum of its parts,
Whereas good graduate programs are an important factor in attracting and retaining top quality graduate students and professorial faculty ,
Whereas high-quality graduate teaching assistants are essential to the success of Auburn’s core curriculum and other undergraduate programs,
Whereas eliminating graduate programs can damage the associated undergraduate programs by replacing instructors who are experts in their fields with those who are not, and
Whereas faculty governance is an important and respected practice at Auburn, never more important than when the quality and integrity of the instructional program is at stake,
Be it resolved that the enhancement of some research areas to centers of excellence should only be attempted if it can be done
(1) without harming the comprehensive nature of Auburn’s programs in graduate education, research, and outreach and
(2) without harming the undergraduate programs that benefit from Auburn’s graduate programs.
Furthermore, be it resolved that any planning for the development of centers of excellence incorporate the following critical factors :
1. The process of choosing and enhancing some few research areas should have full faculty involvement from its initiation.
2. The criteria for evaluating programs should be holistic rather than merely quantitative. Productivity is measured in different ways in different disciplines.
3. The definition of “national prominence” needs to be carefully considered, since “prominence” is defined differently by the public, the scholarly community, and the business community.
4. It is important to avoid losing or lessening the effectiveness of nationally prominent individual scholars at Auburn University.
5. No program should be cut back or phased out without an impartial and comprehensive analysis of the financial savings. It should not be assumed that removing a graduate program will automatically cut costs, particularly in areas where graduate students do a significant amount of teaching.
Approved by the Graduate Council, June 25, 1997
ATTACHMENT 2
REVISIONS OF THE BULLETIN FOR THE TRANSITION FROM QUARTERS TO SEMESTERS
The Graduate School requires a minimum of 30 semester hours of graded (e.g., A,B,C) course work at the 600-level and above, beyond the bachelor’s degree, at least 18 hours of which must be completed at Auburn University. A doctoral student must also complete 30 semester hours of additional course work (may include ungraded courses, 500-level courses, 699 and 799). A significant part of the Doctor of Philosophy or Doctor of Education program is the residency year. This can be satisfied by the student’s completing a minimum of 18 semester hours of on-campus course work at the 500-level or above during two consecutive semesters following classification as a doctoral student (09 designation). At least nine of these 18 hours shall be in graded (e.g., A,B,C) course work. During this residency year, the doctoral student shall enroll for a minimum of 9 hours each semester, no fewer than three hours of which shall be in graded (e.g., A,B,C) course work.
A graduate student may carry a maximum course load of sixteen (16) hours per semester. This includes undergraduate courses, but does not include 699 (Research and Thesis) and 799 (Research and Dissertation) when required of all graduate students in a department each semester. Graduate students must carry nine hours per semester to be classified as a full-time student.
MINUTES OF THE TENTH MEETING OF THE GRADUATE COUNCIL
Graduate Council Room 1:10-2:40 P.M. July 9, 1997
Next Meeting: July 23, 1997, 1:10 P.M.
Berger, Bird, Heath, Reeve, Tuzun
Minutes of June 25, 1997, Council meeting approved without correction.
A. Pritchett announced the results of the recent deans’ retreat concerning the July 16, 1997, Board of Trustees meeting.
B. Pritchett announced a greater percentage of fees generated by the Graduate School will now be returning to the Graduate School.
A. Credentials Committee
No report. Action delayed until July 23, 1997, meeting.
B. Transition Committee
Haney distributed and explained proposed changes to the Bulletin for discussion at the July 23, 1997, meeting. Haney moved and Mize seconded referring item 10 (the Specialist in Education program) to the College of Education Transition Committee. The motion carried without opposition.
4. GENERAL DISCUSSION
The Council discussed the issue of incomplete grades and the amount of paperwork that accompany incomplete grades. Discussion ranged from defining incomplete grades to possible corrective actions, with no apparent consensus. The sense of the Council was for the Graduate School to consider incomplete grades in any consideration of exceptions to the maximum course load of 17 hours per quarter.
MINUTES OF THE ELEVENTH MEETING OF THE GRADUATE COUNCIL
Graduate Council Room 1:10-2:40 P.M. July 23, 1997
Next Meeting: August 20, 1997, 1:10 P.M.
Heath, Siginer
Minutes of July 9, 1997, Council meeting approved without correction.
A. Tuzun announced the July 23, 1997, meeting would be his last as a member of the Graduate Council. He complimented the Council and Dean for their efficient and effective leadership of the graduate program at Auburn University.
Reeve reported that the Credentials Committee had reviewed the applications of 8 candidates and recommended their election or re-election to the Graduate Faculty. Reeve moved and Mize seconded. The motion passed without opposition.
B. Curriculum Committee
McFarland reported that the Curriculum Committee had reviewed a proposed new course from Mechanical Engineering (ME648–Non-Destructive Evaluation of Materials and Structures) and recommended its approval. Raju explained that the course had been offered previously on a temporary basis. McFarland moved and Tuzun seconded. The motion passed without opposition.
C. Transition Committee
Haney presented recommended changes to the Graduate School section of the 1997-1998 Bulletin. Most involved the simple replacement of “quarter” with “semester.” The section dealing with the Specialist in Education and Doctor of Education degrees has been referred to the College of Education Transition Committee for comment. Discussion on the section dealing with GTA/GRA workloads and Master’s degree plans of study was delayed until later (see below). The issue of incompletes is under consideration by the Academic Affairs Committee. Haney moved the acceptance of the remaining revised text and Berger seconded. The motion passed without opposition. McFarland will collect all revisions passed by the Graduate Council and prepare a complete text (see attachment #1) for Pritchett’s approval and transmission to the University Transition Committee.
A. Pritchett explained ACHE viability standards, including how numbers were determined. He reported that programs not meeting viability standards would be identified by August 15 using “cleaned up” numbers. The academic deans will then consider these, developing plans for how to eliminate or consolidate them by December 15, 1997. Discussion followed on exceptions, consolidations, and implications.
B. The Council discussed the possibility of eliminating the plan of study for the master’s degree. Lisano and McFarland explained the functioning and purpose of the plan of study. Discussion centered on the benefits and disadvantages of elimination, ranging from reduced paperwork to the need to track a student’s progress. McFarland reported that the new Student Information System (SIS) that will go on-line in August 1998 will automate some of the plan-of-study task. Reeve and Pritchett proposed that the Graduate School develop a specific plan to eliminate the plan of study for master’s students, including procedures to insure a student would not exceed the fifteen hour limitation on courses beyond the plan of study used to improve grade point averages and insure that a student’s initial plan of study met minimum requirements. Berger inquired if this proposal included doctoral plans of study. Pritchett replied it did not.
C. The Council discussed GRA/GTA workloads. Current policy restricts a “graduate assistant working on a full-time basis” to “an academic load of not more than five hours,” an “assistant working two-thirds time” to “not more than a 10-hour academic load,” and an “assistant with a one-third work load” to “up to 17 hours.” Council members expressed concern that some departments were not enforcing this rule and that some departments could not enforce this rule. Also of concern were issues of employment outside of Auburn University, effects on the quality of work performed both for Auburn University as an assistant and on the quality of course work, and the possible excessive reliance of some departments on graduate student labor. Pritchett appointed an ad hoc committee of Bird, Magg, and Byrd (chair) to revise the language in the Bulletin to eliminate specific references to work loads/course loads and propose new guidelines based on general principles, for consideration by the Council.
GRADUATE SCHOOL SECTION OF AUBURN UNIVERSITY 1997-1998 UNDERGRADUATE AND GRADUATE BULLETIN, REVISED FOR SEMESTER TRANSITION
TO BE POSTED AT A LATER DATE
MINUTES OF THE TWELFTH MEETING OF THE GRADUATE COUNCIL
Graduate Council Room 1:10-2:48 P.M. August 20, 1997
Next Meeting: October 1, 1997, 1:10 P.M.
Reeve, Siginer, Tuzun
Minutes of July 23, 1997, Council meeting approved without correction.
A. Magg announced that the GSO picnic for incoming graduate students will be held on the Hargis Hall lawn on September 22, 1997, at 12:00. Graduate faculty are invited.
B. Lisano announced that incoming graduate student orientation will be held in Lowder Business Building 113 on September 22, 1997, from 10:00-12:00.
C. McFarland announced the fall 1997 Graduate Council meetings will be held in Hargis Hall at 1:10 on October 1, October 15, October 29, November 12, and December 3.
D. Pritchett announced the distribution of the Centers of Excellence resolution passed by the Council on June 25, 1997.
E. Pritchett answered questions concerning the ACHE viability list.
A. Transition Committee
Haney moved the modification of the following Bulletin paragraph concerning “Research and Thesis” hours for the M.S. and M.A. degree to bring it into compliance with the semester transition.
“The student must register for a minimum of four [previously six
quarter] credit hours of this course but may register for as many hours
as desired. No more than five [previously seven quarter] hours may be
counted toward the degree.”
Heath seconded the motion. The motion passed without opposition.
B. Credentials Committee
Pritchett reported that the Credentials Committee had reviewed the applications of 5 candidates and recommended their appointment or reappointment to the Graduate Faculty. Pritchett moved and Mize seconded. The motion passed without opposition.
C. Ad Hoc Committee on GTA/GRA Workloads
Byrd presented a two-sentence policy on GTA/GRA workloads, to replace the current policy in the 1997-1998 Bulletin, which states: “The graduate assistant working on a full-time basis may carry an academic load of not more than five hours. An assistant working two-thirds time may carry not more than a 10-hour academic load. An assistant with a one-third work load may carry up to 17 hours.” Byrd moved and Bird seconded that this statement be replaced with the following language, as modified by McFarland and Lisano. The motion passed without opposition.
“Maximum course loads for graduate students on assistantships are
determined by individual departments. It is recommended that a
graduate student working more than half-time not carry a full academic
load.”
D. Curriculum Committee
McFarland reported that the Curriculum Committee had reviewed a proposal to revise an existing course from Counseling and Counseling Psychology (CCP694) and moved its approval with the stipulation that “S/U graded” be added to the course description. Weaver seconded. The motion passed without opposition.
McFarland reported that the Curriculum Committee had reviewed a proposal to change a curriculum model from the Department of Industrial Design that would create a non-thesis option requiring 60 hours of course work. Discussion ensued about the title of the degree and whether the title for the non-thesis degree and the thesis degree should vary. Also discussed was the amount of course work that should be necessary for a non-thesis program. McFarland moved and Weaver seconded. The motion passed on a 7 to 4 vote.
4. New Business
A. Pritchett moved and Weaver seconded a resolution (see Attachment 1) commending Bird, Moran, Raju, and Tuzun for their service on the Graduate Council. The motion passed without opposition.
B. Pritchett informed the Council of a proposal to create a Dean’s Fund for Excellence and requested Council suggestions for how funds could be used to improve graduate education at Auburn University. Bird stated that the most useful action in this regard would be to grant graduate students a tuition waiver. Pritchett reported that he had created such a proposal, but no action had been taken because of the costs of such waivers. Berger stated that the funds should be used to educate the trustees in the impact of graduate students on the state and on undergraduate instruction. Mize suggested a luncheon with the best graduate assistants and trustees. Weaver suggested redesigning graduate diplomas using color and engraving. Berger proposed a publicity campaign aimed at newspapers around the state and region. Pritchett suggested a brochure in conjunction with the University of Alabama that would advertise and justify graduate education. Raju suggested using the AU Report or a Graduate School newsletter to advertise the work of specific graduate students. Pritchett recommended establishing a sub-committee to examine this issue further.
August 29 Last day for students to request graduation applications in the Graduate School for December graduation (students must be registered no later than the fifth class day to graduate)
September 22 Orientation for new graduate students (10:00-12:00)
October 1 Graduate Council meeting (1:10)
October 15 Graduate Council meeting (1:10)
October 29 Graduate Council meeting (1:10)
November 12 Graduate Council meeting (1:10)
December 3 Graduate Council meeting (1:10)
RESOLUTION BY THE GRADUATE COUNCIL AUBURN UNIVERSITY
WHEREAS the Graduate Council recommends regulations and policies affecting the graduate curricula and work leading to graduate degrees at Auburn University and assists the Graduate Dean in the execution of regulations and policies; and
WHEREAS Council members contribute much effort and many hours to the important work of the Council; and
WHEREAS Dr. Curtis Bird, Department of Pathobiology; Dr. Edwin T. Moran, Department of Poultry Science; Dr. P. K. Raju, Department of Mechanical Engineering; and Dr. Sadik Tuzun, Department of Plant Pathology are completing three-year terms on the Graduate Council August 31:
RESOLVED, That the Graduate Council of Auburn University commends Dr. Curtis Bird, Dr. Edwin T. Moran, Dr. P. K. Raju, and Dr. Sadik Tuzun for their outstanding service and extends sincere thanks and appreciation. For the Graduate Council this 20th day of August, 1997: John F. Pritchett, Chair and Dean of the Graduate School
MINUTES OF THE SEVENTH MEETING OF THE GRADUATE COUNCIL FOR 1997
Graduate Council Room 1:10 – 3:00 May 21, 1997
John Pritchett (Chair), Mike Lisano (Vice Chair) (absent), Bruce Berger(August 1998), Curtis Bird (August 1997), Terry A. Byrd (August 1997), Kai Chang (substitute for
Dennis Siginer) (August 1998, ) David Haney (August 1999), Jo Heath (August 1999), Jackie Mize (August 1999), Edwin T. Moran (August 1997), P.K. Raju (August 1997), T. Gilmore Reeve (August 1998), David South (substitute for Larry Teeter) (August 1999), Sadik Tuzun (August 1997), James Weaver (August 1999), Karen Zagrodnik (student 1996- 1997), Rebecca H. Roden (Secretary)
1. Visit by Dr. Michael Moriarity, Vice President for Research.
At the invitation of Dr. Pritchett, Dr. Michael Moriarity, Vice President for Research, met with the Council for discussion of issues of interest, including the future direction the University will be taking with regard to excellence. Following the discussion, Dr. Moriarity invited the Council’s input. This input should be directed to him directly or to Dr. Pritchett.
2. Approval of Minutes.
Correction to the motion in the last paragraph of No. 5: Add “the language of” after “Dr. Reeve moved that”. . . Items 2 and 3 . . . . Dr. Bird moved the minutes as corrected be approved. Dr. Tuzun seconded and the motion carried.
3. Announcements.
Dr. Pritchett announced the following:
(A) The Distinguished Graduate Faculty Lecture for 1996-1997 will be presented today in Room 141 Chemistry Building at 4 p.m. by Dr. Chris Rodger, Department of Discrete and Statistical Sciences.
(B) The Graduate Council Transition Committee meeting is scheduled for next week.
4. Reports.
Curriculum Committee: Mrs. Roden presented the report of the Curriculum Committee and moved that it be approved. Dr. Weaver seconded and the motion carried. The following courses were approved:
Computer Science and Engineering:
CSE 680 VLSI CAD Tool Design
Consumer Affairs / Textile Engineering:
CA/TE 620 Integrated Textile and Apparel Complex
CA/TE 701 Industry Issues Seminar
CA/TE 710 Advanced Topics in Integrated Textiles and
Apparel Quality Control
CA/TE 715 Directed Readings in Integrated Textile and
Apparel Science
CA/TE 799 Research and Dissertation
Educational Foundations, Leadership, and Technology:
EDL 786 Administration and Policy Formation (from 686)
Electrical Engineering:
EE 541 Wireless Communications Systems
EE 549 Introduction to Medical Imaging Systems
Materials Engineering:
MTL 690 Special Topics in Material Science (2 new topics)
Poultry Science:
PH 622 Anaerobic Bacteriology
Credentials Committee: Dr. Reeve presented the report of the Credentials Committee and moved approval of a request from the Department of Educational Foundations, Leadership, and Technology (EFLT) for a revised and reformatted Gradu ate Faculty Plan. Dr. Heath seconded and the motion carried. Dr. Reeve then moved approval of 18 nominees for appointment or reappointment to the Graduate Faculty. Dr. Mize seconded and the motion carried. The recommendations will be forwarded to Dr. Muse for his approval.
Graduate Student Organization: Ms. Zagrodnik announced that new officers of the Graduate Student Organization for next year are: Alex Magg, president; Scott Parrish, vice president; Agashi Nwogbaga, treasurer; and Karen Zagrodnik, p resident pro tempore. She also announced that the health care plan for graduate students will be in place, hopefully, for September. This is a primary health care plan and will cover dependents. Ms. Zagrodnik stated that a number of graduate students will be involved with University committees and councils for next year. She will serve on the Graduate Council Transition Committee, Dr. Heath expressed congratulations to Ms. Zagrodnik and said that she has done a good job with the GSO this year.
5. Statement of Clarification of the Definition and Use of 500-Level Courses.
Dr. Reeve presented a revised statement on Clarification of the Definition and Use of 500-Level Courses [see minutes for May 7, 1997, No. 5]. Following discussion of the statement and minor modification, Dr. Weaver moved approval. Dr. Mize seconde d and the motion carried. The statement follows:
Clarification of the Definition and Use of 500-Level Courses
Courses offered at the 500-level serve a variety of needs for the undergraduate and graduate programs at Auburn University. The purpose of this document is to clarify the definition and use of 500-level courses and more importantly to state the role of the Graduate Council in reviewing proposed 500-level courses. This document articulates the appropriate use of 500-level courses in graduate instruction.
Auburn University recognizes three broad classifications of courses:
a. Undergraduate courses (100-499) which are not open to graduate students for credit;
b. Courses for advanced undergraduate (junior standing or above) and graduate students (500-599);
c. Graduate courses (600-799) which are for graduate students and may be taken by undergraduate students only with approval of the Dean of the Graduate School. (See pages 181 and 232, Auburn University 1996-1997 Bulletin.)
Because 500-level courses may be a part of every graduate student’s approved Plan of Study (see AU Bulletin), the Graduate Council must approve proposals for new 500-level courses. For this reason, one of the responsibilities of the Graduate Council in the course approval process is to assess a 500-level course in terms of its potential contribution to graduate education. In this regard, the Graduate Council applies the SACS standards for graduate study:
Graduate study must be at a level of complexity and specialization that extends the knowledge and intellectual maturity of the student. It must require graduate students to analyze, explore, question, reconsider, and synthesize old and new knowledge and skills. (Criteria for Accreditation, Commission on Colleges, SACS, 1995, page 17.)
Departments proposing a 500-level course must insure that the course meets these standards for graduate education and that the course content is clearly acceptable for graduate education. Factors to consider in evaluating a course for graduate credit include but are not limited to the following:
1. use of specific prerequisites;
2. content of sufficient depth to justify graduate credit (materials beyond the introductory level);
3. content should develop the critical and analytical skills of students including their application of the relevant literature;
4. rigorous standards for student evaluation (all students in a 500-level course must be evaluated using the same standards);
5. course instructor must hold graduate faculty status or be approved by the Dean of the Graduate School.
6. Guidelines for Manuscript Format for Theses\Dissertations.
Dr. Bird presented another revised draft of Guidelines for Manuscript Format for Theses\Dissertations. Following discussion and suggested minor changes, Dr. Bird agreed to make changes and submit the final document for action at the next meeting of the Council.
Rebecca H. Roden
MINUTES OF THE THIRTEENTH MEETING OF THE GRADUATE COUNCIL
Graduate Council Room 1:10-2:20 P.M. October 1, 1997
Next Meeting: October 15, 1997, 1:10 P.M.
John Pritchett (Chair), Mike Lisano (Vice Chair), Steve McFarland (Secretary), Bruce Berger (August 1998), Terry A. Byrd (August 1998), T. Gilmour Reeve (August 1998), Dennis Siginer (August 1998), Alexander Magg (student 1997-1998), David Haney (August 1999), Jo Heath (August 1999), Jackie Mize (August 1999), Larry Teeter (August 1999), James Weaver (August 1999), Wayne Brewer (August 2000), Fennechiena Dane (August 2000), Laura Prange (August 2000), Jim Sartin (August 2000), Narendra Singh (August 2000), William Spencer (August 2000).
Members Absent: Heath, Sartin, Siginer
Minutes of August 20, 1997, Council meeting approved without correction.
A. Pritchett introduced the new members of the Graduate Council.
(1) Wayne Brewer (Entomology)
(2) Fennechiena Dane (Horticulture)
(3) Laura Prange (Industrial Design)
(4) Jim Sartin (Physiology and Pharmacology)
(5) Narendra Singh (Botany and Microbiology)
(6) William Spencer (Educational Foundations, Leadership, and Technology)
B. Pritchett announced committee assignments for the 1997-1998 year.
(1) Credentials Committee
a. Pritchett (chair)
b. Haney
c. Mize
d. Reeve
e. Dane
(2) Curriculum Committee
a. McFarland (chair)
b. Brewer
c. Heath
d. Weaver
e. Prange
f. Reeve
g. Sartin
h. Siginer
i. Singh
C. Magg announced the first fall meeting of the Graduate Student Organization for October 6 at 5:00 P.M. in Foy Union 203.
Pritchett reported that the Credentials Committee had reviewed the applications of 5 candidates and recommended their appointment or reappointment to the Graduate Faculty. Reeve moved and Spencer seconded. The motion passed without opposition.
A. McFarland presented the problem of graduate students in a non-thesis program enrolling in 699 Research and Thesis. Discussion centered around the issues of whether non-thesis students should ever be allowed to take 699 for credit and whether students switching from a thesis to non-thesis option should be allowed to include thesis hours on the students’ revised plans of study for the non-thesis program. Reeve moved that the following statement be added to the Bulletin and become policy for such cases: “Credit hours for 699 Research and Thesis cannot be counted toward graduation requirements for non-thesis degree programs.” Berger seconded. The motion passed without opposition.
B. McFarland presented the problem of departments not following Graduate School guidelines on scheduling doctoral general examinations and thesis and dissertation defenses. This coordination with the Graduate School insures quality control (preventing multiple exams and insuring that all members of a committee are aware of the date, time, and location of the examination), allows the Graduate School to insure students have completed all requirements before being admitted to candidacy, and insures the general notification of faculty. Discussion centered around the importance of notifying the entire graduate faculty of thesis and dissertation defenses because the granting of a graduate degree at Auburn University is a certification by the entire graduate faculty that a student has met all the requirements of that degree. The Council asked the Graduate School to pursue means of announcing to the entire graduate faculty information on thesis and dissertation defenses, including time, place, committee members, major professor, and thesis or dissertation title.
C. Pritchett described the nature and purpose of the GS690/790 (Thesis and Dissertation Completion) courses at Auburn for certification of full-time status at Auburn. A student may register for GS690 for a maximum of four quarters and for GS790 for a maximum of six quarters, must concurrently enroll in a minimum of one hour of 699/799, must be engaged full time in the completion of thesis/dissertation research and writing, must be making significant progress toward degree completion, must have met degree residency requirements, must not enroll in any didactic course work, and must certify a minimal utilization of University facilities and resources. Additionally doctoral students must have successfully completed the general examination. Previously this option was available only for certification of full-time status for loan deferment. Pritchett moved to extend this full-time status to graduate students seeking new loans to continue their programs. Magg seconded. Reeve proposed a friendly amendment to add the phrase “with concurrent enrollment for a minimum of one hour of 699/799.” The final motion, for inclusion in the Bulletin, was:
Graduate students must carry ten hours per quarter or enroll in GS690/790 with concurrent enrollment for a minimum of one hour of 699/799 to be classified as full-time students. Enrollment in GS690/790 requires the completion of a certification available at the Graduate School.
The motion passed without opposition.
MINUTES OF THE FOURTEENTH MEETING OF THE GRADUATE COUNCIL
Graduate Council Room 1:10-2:10 P.M. October 29, 1997
Next Meeting: December 3, 1997, 1:10 P.M.
(The previously-scheduled November 12, 1997, meeting has been canceled)
Members Absent: Berger, Byrd, Siginer, Weaver, Prange (Tin-Man Lau substitute)
Minutes of October 1, 1997, Council meeting approved without correction.
A. Pritchett introduced Tin-Man Lau of Industrial Design, who will substitute for Prange on the Graduate Council for the remainder of the fall quarter.
B. Pritchett announced that the president and provost had approved the elimination of the MACT program and that ACHE had been notified.
C. Pritchett announced that departments had not been monitoring the Test of Spoken English (TSE) for international graduate teaching assistants and that this requirement would have to be phased in.
D. Pritchett announced that fall enrollment in the Graduate School was down, with the most dramatic drops occurring in programs that have traditionally brought in significant extramural funding.
E. Pritchett announced that a graduate tuition fellowship program had been approved, but awaits notification of the Board of Trustees. The program will provide in-state tuition fellowships to assist in recruiting and retaining the highest quality doctoral students. Pritchett also shared information on the SGA resolution calling for tuition fellowships for all GTAs and GRAs.
F. Pritchett announced the new definition of full-time status for graduate students under the GS690/790 arrangement, used now both for loan deferment and loan initiation.
G. Pritchett announced that there will be no differential tuition rate for graduate students.
H. Pritchett presented the Graduate School’s page to be included in the game program of the Auburn-Alabama football game this fall.
I. Pritchett announced the completion of efforts to automate the Graduate School admission process.
A. Curriculum Committee
1. McFarland reported that the Curriculum Committee had reviewed six course proposals and moved approval of:
a. New course–ENT501 Entomology for Educators
b. New course–ENT508 Insect Physiology
c. New course–ENT509 Urban Entomology
d. Delete course–ENT608 Urban Entomology
e. Delete course–ENT703 Insect Physiology
Heath seconded. The motion passed without opposition.
2. McFarland reported that the Curriculum Committee had reviewed one course proposal and moved disapproval of:
a. New course–FAA590 Special Topics: Marine Animal Diseases
Singh seconded. The motion passed without opposition.
Pritchett reported that the Credentials Committee had reviewed the applications of 8 candidates and recommended their appointment or reappointment to the Graduate Faculty. Reeve moved and Spencer seconded. The motion passed without opposition.
A. McFarland presented the problem of graduate outreach students experiencing difficulty completing their programs within the five-year limit set by the Council. Discussion ensued concerning the nature of the outreach program and of residency problems associated with the program. The feeling of the Council was that the five-year time limit should remain unchanged and that exceptions should continue to be made only for special cases.
B. Pritchett announced that the previously-scheduled meeting of the Graduate Council for November 12, 1997, was canceled. The next meeting of the Council will be December 3, 1997.
MINUTES OF THE FIFTEENTH MEETING OF THE GRADUATE COUNCIL
Graduate Council Room 1:10-2:47 P.M. December 3, 1997
Next Meeting: January 21, 1998, 1:10 P.M.
John Pritchett (Chair), Mike Lisano (Vice Chair), Steve McFarland (Secretary), Bruce Berger (August 1998), Terry A. Byrd (August 1998), T. Gilmour Reeve (August 1998), Kai Chang (August 1998), Alexander Magg (student 1997-1998), David Haney (August 1999), Jo Heath (August 1999), Jackie Mize (August 1999), Larry Teeter (August 1999), James Weaver (August 1999), Wayne Brewer (August 2000), Fennechiena Dane (August 2000), Tin-Man Lau (August 2000), Jim Sartin (August 2000), Narendra Singh (August 2000), William Spencer (August 2000).
Members Absent: Lisano, Lau
Minutes of October 29, 1997, Council meeting approved without correction.
A. Pritchett introduced Kai Chang of Computer Science and Engineering and Tin-Man Lau of Industrial Design as new members of the Graduate Council.
B. Pritchett distributed copies of the brochure inserted in the program for the Auburn-Alabama football game and announced that copies of it would be distributed in the future to publicize graduate programs at Auburn.
C. Pritchett presented information on the continuing possibility of differential tuition for graduate students. Council members expressed concern about the lack of faculty representation on the Tuition Advisory Committee, over the motivation for differential tuitions, and in favor of tuition rebates for graduate students.
D. Pritchett announced that the Graduate School had discontinued the old “request for information” system and had converted entirely to a new, web-based “request for information” system for putting prospective graduate students into contact with appropriate departments.
McFarland reported that the Curriculum Committee had reviewed seven course proposals and moved approval of:
1. New course–BY649 Plant Cell Biology
2. New course–EGR790 Issues in Engineering Education
3. Delete course–GL671 Applied Geophysical Methods
4. Conversion of courses–merging of Department of Veterinary
Anatomy and Histology and Department of Veterinary
Physiology and Pharmacology, requiring merging of VPP and
VAH courses to VAP courses
5. Conversion of course–change of VAH630 Neuroanatomy of
Locomotion to VAP635
6. Conversion of course–change of VAH631 Biology of the Skeleton
to VAP636
7. Conversion of course–change prerequisites and corequisites for
PY502 Pharmacokinetics
Reeve reported that the Credentials Committee had reviewed the applications of 21 candidates and recommended the appointment or reappointment to the Graduate Faculty of 19 (two were withheld pending additional information). Reeve moved approval. Mize seconded. The motion passed without opposition.
4. NEW BUSINESS
A. Presidential Graduate Fellowship program (see Attachment 1)
1. Pritchett announced a program to provide in-state tuition fellowships to a subset of Auburn graduate teaching and research assistants enrolled in doctoral programs, intended to enhance Auburn University’s competitive position in the recruitment and retention of superior doctoral students. He asked the Council for comments and questions.
2. Haney questioned whether GTAs and GRAs in the program had to be doctoral students. Pritchett replied that the program was restricted to doctoral students. Weaver argued for an expansion of the fellowships to include master’s students.
3. Haney questioned the procedures for identifying fellowship recipients. Pritchett explained that academic deans would distribute these fellowships to individual departments based upon standards and criteria developed within the units and approved by the deans.
4. Haney questioned the requirement that recipients be full-time students. Pritchett explained the full-time requirement was to insure departments would receive full credit for these students and that the requirement would encourage students to complete their studies expeditiously. Haney suggested allowing the fellowships to go to students carrying partial course loads would allow them to go to a greater number of students. Sartin suggested giving deans a specific number of credit hours to spread among a flexible number of graduate students. Brewer suggested splitting the fellowships by the number of years of eligibility rather that credit hours. McFarland suggested awarding whole fellowships, guaranteeing full tuition credit for recipients, but allowing deans to reclaim tuition funds from recipients carrying less than full loads for distribution to other doctoral students.
5. Reeve asked for assurances that the funds distributed to support the tuition fellowship program would be used only for the purposes of the program and not diverted for other purposes.
6. After extensive discussion, Berger moved approval. Singh seconded. The motion passed without opposition.
B. 700-level courses
Singh raised the question as to the need for both 600- and 700-level graduate courses, arguing the courses created additional administrative problems. Mize questioned the advantages of dividing graduate courses into two levels. Reeve pointed out that using only 600-level courses would require a larger enrollment for a class if it were offered at the 600-level than at the 700-level. Reeve also suggested that departments should decide whether to divide their graduate course offerings for the semester transition between 600- and 700-level courses. Singh agreed.
C. McFarland announced the dates of the winter quarter Graduate Council meetings.
Graduate Council winter 1998 meeting dates:
January 21
February 4
February 18
March 4
PRELIMINARY DRAFT
PRESIDENTIAL GRADUATE FELLOWSHIPS
FOR GRADUATE TEACHING AND RESEARCH ASSISTANTS
(IN-STATE TUITION FELLOWSHIP PROGRAM)
PROGRAM AND PURPOSE
Auburn University has a program to provide in-state tuition fellowships to a subset of its graduate teaching and research assistants enrolled in doctoral programs. The fellowship program enhances Auburn University’s competitive position in the recruitment and retention of doctoral students with documented superior performance or potential in teaching and/or research. The program begins winter quarter, 1998, and provides full in-state tuition fellowships for fifty graduate teaching and research assistants at the Auburn main campus. To provide ongoing support for students initially identified and to provide for students entering the university in later years, the total number of fellowships will increase by fifty each year until a total of two hundred is reached for the fall of 2000.
GUIDELINES
1. Fellowship recipients are designated Presidential Graduate Fellows.
2. Fellowships are administered through the Graduate School and allocated to the colleges and schools for use in programs identified as areas of existing or emerging emphasis consistent with published institutional goals.
3. Priority is given to:
a. Doctoral graduate teaching assistants in areas with heavy teaching responsibilities, especially those in support of the core curriculum (Botany and Microbiology, Chemistry, English, History, Mathematics, Physics, Psychology, Zoology and Wildlife Science).
b. Doctoral graduate research assistants in areas of existing or emerging research emphasis.
4. Fellowship recipients are expected to present graduate credentials placing them at the top of all doctoral applicants and students in the academic unit.
5. Fellowships must be renewed yearly and shall not exceed four calendar years’ duration.
6. Fellowship recipients must hold a concurrent graduate teaching or research assistantship.
7. Fellowship recipients must maintain a course work load consistent with policies governing graduate teaching assistants and graduate research assistants within the academic unit.
8. Annual renewal of a fellowship beyond the initial year is contingent upon a high level of academic performance, excellent performance as a graduate teaching or research assistant, and satisfactory progress toward the doctoral degree as certified by the appropriate academic dean.
PROCEDURES
1. Each winter quarter the Dean of the Graduate School sets priorities for the distribution of the Presidential Graduate Fellowships. These priorities are based on input from the academic deans and must be consistent with the guidelines of this program and institutional goals. The graduate dean notifies the academic deans of the various colleges and schools of their allocations.
(Note: With the establishment of the program in January, 1998, the Dean of the Graduate School will allocate 50 Fellowships for initial award during the balance of the 1997-1998 academic year and 50 additional Fellowships for initial award commencing with the fall 1998 quarter.)
2. Academic deans, through protocols established within their respective units, are responsible for allocating Fellowships assigned to their respective academic units. These protocols will be designed to assure that Fellowships are allocated in a timely fashion for recruiting purposes.
(Note: Normally Fellowships should be assigned to individual graduate assistants on a full-time basis. In limited and justified circumstances, however, a Fellowship may be shared by more than one graduate assistant. The total value of such a split Fellowship cannot exceed the full tuition equivalent for a single student.)
3. Academic deans notify the graduate dean of individuals identified as Presidential Graduate Fellows. The graduate dean formally appoints Fellows and is responsible for the fiscal management of the program.
4. By December 15 of each year, academic deans will submit to the Graduate School a report:
a. Summarizing the academic record and progress of current Fellows.
b. Delineating priorities for allocation of Fellowships for the coming academic year to guide the graduate dean in prioritizing Fellowship allocations.
5. In June of each year, the graduate dean will provide a summary report to the President, the Provost, and the Graduate Council describing the allocation of Fellowships as well as the academic records and performance of Fellows.
6. Modifications to these guidelines and procedures for the Presidential Graduate Fellowship Program are subject to the approval of the Graduate Council, the Provost, and the President of Auburn University.
Approvals:
For the Graduate Council Date John F. Pritchett, Chair and
Dean of the Graduate School
Paul F. Parks, Provost Date William V. Muse, President Date (This program proposal has not yet received final approval from Dr. Parks and Dr. Muse.)
Last modified: March 11, 2016
